Project and stakeholder coordination

• Coordinate with clients, suppliers, consultants, architects, designers and other project stakeholders.
• Track proposals, contracts, presentations, approvals, deliverables and key dependencies.
• Make emerging risks visible before they affect the client or deadline.
• Independently manage small and medium-sized operational initiatives within agreed boundaries.

Information and systems

• Ensure that important information does not remain trapped in the founder’s inbox, messages or memory.
• Maintain organised client, meeting, proposal and project records.
• Establish naming conventions, version control, templates, checklists and standard procedures.
• Make important information easy to locate quickly from both desktop and mobile devices.
• Handle company and client information with strict confidentiality.

Technology, AI and automation

• Use email, calendar, cloud documentation, task-management and messaging tools fluently across desktop and mobile.
• Use AI appropriately for drafting, summarising, research, classification and action extraction.
• Check AI-generated work before it reaches a client.
• Identify repetitive activities that can be standardised or automated.
• Implement at least one meaningful process improvement on a regular basis.

Logistics

• Coordinate travel, accommodation, reservations, addresses, documents and external-meeting logistics when required.
• Manage last-minute changes calmly and without creating unnecessary disruption for the founder.

Your decision authority

Within agreed guardrails, you will be expected to make routine and reversible operational decisions independently.

You should escalate issues that are financially significant, reputationally sensitive, difficult to reverse or outside the agreed authority boundary. When escalating, you should normally provide:

• The relevant facts.
• The risk or deadline.
• Available options.
• Your recommendation.

What success looks like

Within the first 90 days:

• The founder begins each day with a clear, prioritised operating plan.
• Important client requests receive prompt and accurate first responses.
• Every critical commitment has an owner and deadline.
• Meeting decisions consistently become trackable actions.
• Deadline and delivery risks become visible before the final day.
• Routine client and operational matters are resolved without constant founder intervention.
• Important company and project information can be retrieved quickly.
• At least one recurring workflow has been standardised or automated.
• The founder’s time spent on administrative coordination is measurably reduced.

The final definition of success is straightforward: the founder can spend substantially more time on clients, design, decisions and growth while critical communication and execution continue reliably.

The profile we are looking for

• At least three years of relevant experience in a Founder’s Office, executive operations, project coordination, client operations, senior executive support or a similarly demanding role.
• Professional written and spoken Turkish, English and French.
• Exceptional written communication and the ability to adjust tone for clients, partners and internal stakeholders.
• Strong prioritisation, organisation and follow-through.
• Evidence that you can manage many open matters without losing control of detail.
• Sound judgment under ambiguity.
• A habit of bringing proposed solutions rather than transferring unresolved problems.
• High proficiency with digital, mobile and cloud-based working tools.
• Practical experience using AI to improve real workflows.
• The confidence to redirect a founder diplomatically when priorities or commitments are slipping.
• High discretion, reliability and respect for confidentiality.
• A willingness to perform both senior judgment work and detailed operational execution.
• Experience in architecture, interior architecture, design, construction, real estate, luxury services or another project-based premium-client environment is advantageous, but it is not more important than judgment, execution and follow-through.
• Strong academic achievement or another clear record of exceptional performance is valued. Selection will ultimately be based on demonstrated capability, work quality and references rather than school name or class rank alone.

This role is unlikely to suit someone who

• Wants a strategy title but considers calendar, communication or follow-up work beneath them.
• Waits for complete instructions before taking action.
• Reports problems without structuring options.
• Considers a task complete because an email was sent.
• Avoids difficult client communication or uncomfortable accountability conversations.
• Requires every working day to be predictable and interruption-free.
• Is uncomfortable respectfully challenging the founder.

What we offer

• Direct exposure to the founder and the company’s most important decisions and relationships.
• Genuine ownership of the Founder’s Office operating system.
• The mandate to build processes rather than merely inherit them.
• Regular direct feedback from the founder.

Hiring process

• Application review based on relevant evidence and outcomes.
• Structured introductory interview.
• Competency interview covering prioritisation, judgment, client communication and systems thinking.
• A short practical case exercise, completed under the same conditions and assessment criteria for shortlisted candidates.
• Final founder interview and reference checks.

The practical case will involve a realistic combination of client requests, conflicting meetings, incomplete instructions, project deadlines and unstructured notes. Candidates will be asked to prioritise the work, decide what requires escalation, prepare selected communications and create a clear action system.

How to apply

Apply through LinkedIn or send your CV/LinkedIn profile to info@attimo.com with brief answers to the following questions:

• Describe a system you built to ensure that commitments and follow-ups were not lost.
• Give an example of a situation where you protected a leader’s time without damaging an important client relationship.
• Describe one real workflow you improved using technology, automation or AI.

Please limit each response to 150 words.

Applications will be evaluated solely on job-related experience, evidence and capability. We do not discriminate on the basis of gender, gender identity, age, ethnicity, religion, disability, sexual orientation or any other legally protected characteristic. Applicant information will be used only for the relevant recruitment process.