Impatient Health
Fractional Executive Assistant (Remote)
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Superstar Maternity Leave Cover Needed for Our Superstar Fractional EA
15-20 hours per week
Monday-Friday
Flexible hours between 8am and 6pm UK time.
Available to start by mid-October 2026 to allow for a handover with our current EA
About You
You’re a proven EA/PA (ideally 5-6 years of experience working with senior execs in a fast-paced environment) who thrives on the buzz of being the trusted partner to company leadership - driving a business forward. You’re seeking a remote role that gives more flexibility, while still having meaningful responsibility in a role where your efforts make a difference.
Your Role Covers Two Areas of Responsibilities
- Working with the CEO as an EA
- Working with the COO as an office manager, supporting the wider team with company ops requests
You're equally happy protecting the CEO’s time as you are helping a team member with a travel request, processing an invoice or organising a company event.
You have an instinctive ability to know what needs to be done next. You’re not phased by having to juggle multiple tasks - you’re able to prioritise and organise. You have a knack for identifying the most efficient way to get a job done. You naturally have a strong attention to detail, your reflex is to double-check key documents for mistakes. You’re comfortable with numbers (no need to be a mathematician) - and handy with a spreadsheet.
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You’ve likely previously helped manage invoicing and collating expenses.
About Us
Impatient is a catalyst for change within pharma. We connect those who believe that pharma has great untapped potential - and seek to help them through events and strategy consulting.
Your Responsibilities
- Inbox management: flag urgent emails and track incoming comms
- Diary/Calendar management: gatekeeping time and scheduling all meetings/appointments
- Organise domestic and international travel, including flights, lodging, and logistics
- Personal Admin as needed
- Internal event organisation - team day planning, organising, booking, and budgeting
- Working strategically with our CEO to help optimise their time
- Creating new processes and systems to help the CEO be as effective as can be
- Tracking key actions that are in the CEO’s court, and arranging follow-up to ensure action
- Finance Admin - covering expense, invoicing, maintaining internal records for submission to our accounting partners to process payroll
- Managing team travel requests, including reviewing/approving requests and making bookings on behalf of colleagues where required.
- Acting as an approachable first point of contact for day-to-day team queries, including larger meeting support and questions relating to internal processes, policies and IT.
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About You
- You’re professional and discrete - you can be trusted with confidential information
- You will be an excellent communicator and team player, you know how to interact with the team and other senior leaders
- Someone with a genuine “can-do” attitude who is happy to get stuck in, regardless of whether a task is large or small.
- You have exceptional attention to detail - you always proof important documents to ensure you’ve not made mistakes
- You think of yourself as creative and a good problem solver. When you encounter a new issue you’re able to take a step back and find an efficient way to solve it
- You’re dependable. You can be trusted to support critical business process.
Tools You’ll Be Comfortable With (or Can Learn Quickly)
- g-suite of products (gsheets, gmail, word)
- Xero (invoicing)
- Slack
- Experience with an expenses management tool/system (we use Xero)
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