Art In Offices
Freelance Art Registrar and Administrator
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Art in Offices is recruiting for a Registrar
Art in Offices is recruiting for a Registrar to replace the current incumbent, who is moving on to a new role. This is a freelance role which will work on a project-by-project basis, with no set hours per week, but based on a set daily rate.
About Art in Offices
Art in Offices was founded in 2012 by Katie Henry. We now offer a range of services, which include enabling clients to buy, rent or rotate art; planning art strategies, student art prizes, provide creative events and help companies create art strategies and build collections. We have also started to dress spaces with art and objects.
The team currently consists of the Director, a Junior Art Consultant, Press and Marketing Assistant, Social Media Manager, a Finance Accounts Assistant, and the incumbent Registrar, as well as a team of suppliers which include shippers, fabricators and art technicians.
The Role
The Registrar's role in the company is vital, as this person works with all teams and departments closely, plus all of our artists, suppliers and clients. The Director and sales team work closely with the client to provide curation services and lease or sell artwork to our clients. The Registrar's role involves the administration and logistics of implementing the services we have provided to the client, which includes shipping, logistics, working with art technicians, contracts and document sign-off. Outside of client projects, the Registrar liaises regularly with artists and keeps our systems, databases, records and storage up to date.
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Main Responsibilities
- Inventory management of artists and their works, then updating our databases and systems
- Client contract creation, management and monitoring
- Logistics and shipping
- Art Technician Liaison
- Installation preparation and management
- Client liaison
- Supplier and freelancer liaison
- Insurance oversight
- Inventory updates on Artlogic
- Managing stock and items in storage, including taking delivery or delivering pieces by hand
Skills Required
- In-depth knowledge of Artlogic
- Paying attention to detail
- Use of initiative, forethought and forward planning
- Able to work remotely without much supervision but still achieve targets.
- Work to deadlines
- Be able to prioritise
- Manage and coordinate logistics and shipping of complex projects
- Coordinate multiple suppliers and parts of a project to bring everything together.
- Liaise with artists, suppliers and freelance staff.
- Manage Excel spreadsheets and understand budgets
- Manage suppliers
- Create and manage effective systems to track projects
- Be comfortable working with cloud-based technology such as trello and dropbox.
- Be ready and willing to physically carry artwork when necessary.
- Create and track contracts with suppliers and clients.
- Strong administration skills
- AT LEAST 2 YEARS OF EXPERIENCE IN THE ART WORLD
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Please note that there may be some evening and weekend work required.
Personal Skills
- Loads of initiative
- Able to work at a fast pace
- Incredibly organised
- A small detail and attention to detail person
- Problem solver
- Cool under pressure
- Organised
- Tenacious
- Lots of forethought
- One of life's natural administrators
- Friendly and warm personality
- Very good listening skills
- Willing to get stuck in and take on a new challenge
No day is the same at Art in Offices, and we need someone who is a good all-rounder, as well as a very strong administrator. This is a fast-paced role where the whole team works on multiple projects at once, and the ability to balance all tasks and projects is of vital importance.
Remuneration
Day Rates to be discussed at interview.
How to Apply
To apply, please send a CV and Covering Letter to director@artinoffices.com no later than Friday 2nd October
About Us
Art in Offices is a fun and dynamic place to work. We're very supportive of each other as a team and we work hard and play hard. We welcome applications from people who have families, especially as most of the team are parents.
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