The Brain Circulation Lab
Freelance Grant Reporting & Compliance Specialist (Italian Public Funding)
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Location: Remote (Italy)
Contract: Freelance / Consultant (Part-time)
Join Us
Join an independent research institute shaping the future of work, global talent mobility and innovation.
We are looking for an experienced freelance specialist to support the financial reporting and compliance of Italian publicly funded research projects.
About Us
The Brain Circulation Company is an independent research institute connecting academia, industry and government through data and evidence.
We conduct applied research on the future of work, global talent mobility and innovation, helping organisations better understand how skills, knowledge and expertise evolve in a rapidly changing world.
Through data-driven research and strategic partnerships, we design projects that strengthen innovation ecosystems, support evidence-based policymaking and enable talent, ideas and knowledge to create lasting economic and social impact.
About the Role
We are seeking an experienced Freelance Grant Reporting & Compliance Specialist to support the financial and administrative management of an Italian publicly funded research project.
This is a flexible part-time freelance engagement, ideal for an independent consultant or grant management professional who already supports multiple organisations and is looking to collaborate with a growing research institute.
Working closely with our leadership team, you will oversee grant reporting, financial compliance and project documentation throughout the project lifecycle, ensuring full compliance with Italian public funding requirements.
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Key Responsibilities
- Manage the financial and administrative reporting of an Italian publicly funded project.
- Ensure compliance with funding rules, reporting requirements and project deadlines.
- Prepare, review and organise financial documentation and supporting evidence.
- Verify the eligibility of project expenditure in accordance with funding guidelines.
- Support the preparation and submission of reimbursement claims and financial reports.
- Maintain accurate project records and reporting documentation.
- Liaise with our team throughout project implementation.
- Respond to requests for clarification or additional documentation from the funding authority, when required.
Requirements
Essential
- Fluency in Italian (written and spoken).
- Demonstrated experience in the financial reporting and administration of Italian publicly funded projects.
- Proven experience working with Italian regional funding programmes.
- Strong understanding of eligible costs, personnel costs and supporting financial documentation under Italian public funding regulations.
- Excellent organisational skills and attention to detail.
- Ability to work independently and manage multiple reporting deadlines.
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Preferred
- Experience with Italian national or European funding programmes (e.g. PR FESR, PNRR, Horizon Europe).
- Background in grant management, public funding or financial administration.
- Experience supporting research organisations, universities, SMEs or non-profit organisations.
Why Join Us?
- Flexible, fully remote freelance collaboration.
- Work with an independent research institute at the intersection of research, policy and innovation.
- Contribute to research projects with meaningful social and economic impact.
- Build a long-term collaboration with an organisation developing regional, national and European research programmes.
- Work alongside researchers, policymakers and innovation leaders.
- We value curiosity, integrity and evidence-based thinking, and we're looking for professionals who share those values.
Interested?
We'd love to hear from you.
Please send your CV together with a short summary of your experience managing the financial reporting and compliance of Italian publicly funded projects.
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