Cambiaso Risso Group - Insurance Broker, Ship Agent and Ship Broker
Front Desk & Team Assistant
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Front Desk & Team Assistant
About the company and the role
Along with our Front Office Coordinator, you will be the first point of contact at the front desk of a prestigious boutique insurance broking firm, specialising in marine insurance business, with a network of offices operating in many main maritime hubs around the world, headquartered in Italy.
The business is fast growing, multicultural and fast-paced.
This is a role where you can expect to juggle a variety of responsibilities that require excellent multitasking and organisational skills, team working, flexibility and adaptability.
Key tasks
Include but not limited to:
Reception & Office Support
- Support with reception duties, including welcoming visitors, answering calls & managing incoming deliveries & post, checking people in & issuing visitors QR codes
- Support the day-to-day running of the office
- Monitor office supplies, stationary, kitchen supplies & general consumables, ensuring stock levels are maintained & items are replenished as required
- Ensure meeting rooms, communal areas & office spaces are kept organised, tidy & presentable at all times
- Work closely with the Front Office Coordinator on a wide range of tasks including the organisation of meetings, team events & other office activities
- Assist with general administrative tasks
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Team Support
- Team PA (especially for the Broking division): helping with organising events, various bookings (including but not limited to taxis, hotels, restaurants etc) and travel arrangements, assisting with expense management, expense claims reconciliation & submission via our platform (SAP Concur)
- Providing support (both business and personal) to our top Executive Director
- Assist with ad hoc team business requests and provide general support to employees as required
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Candidate profile
- Desired knowledge of Italian language
- Desired knowledge of any other language is an asset
- Impeccable professional appearance
- Good attention to detail
- Ability to perform tasks in an accurate & timely manner
- Previous experience within a client/customer facing role (e.g. Front-of-House or Reception) as well as administrative support gaining valuable insights into office operations
- Effective interpersonal skills, flexibility, tact & discretion
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