Affinia
Front of House Receptionist
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About Affinia
Affinia is a UK Top 35 Accounting firm, where we support our clients with everything from day-to-day Accounting, Audit and Tax planning to strategic business advice, compliance and specialist services such as Cloud Accounting, Payroll and Mergers & Acquisitions across a wide range of sectors. We are committed to delivering excellence in every aspect of our work, adapting to the evolving regulatory landscape while consistently exceeding client expectations.
We focus on building authentic connections, collaboration and growth, both with our clients and colleagues with over 300 years’ experience, bringing together financial experts from across London, East Anglia & Southeast England. We have more than 1000 accountancy professionals across our 17+ offices and advise businesses, government and public sector organisations and individuals in the UK and internationally across seven principal practice groups: Accountancy & Advisory, Tax and Planning, Audit Services, Corporate Finance, Digital Solutions, Payroll and Financial Planning.
We have invested continuously in technology and gained in-depth knowledge across a broad range of markets, growing through acquisitions and private investment. We offer an exceptional service to our clients, with access to our sector experts to develop the strategy that will help them reach their goals. We keep a finger on the industry pulse, so our clients receive the best short to medium and long-term advice.
Purpose Of The Role
The Operations team is based in London and provides support to over 30 Partners and 200 staff in the London office. We are looking for a hardworking, outgoing, smart, and proactive person to join our team. The successful candidate will work together with our existing team, sharing all duties and continuing to provide the high quality level of service our fee earners are used to.
Accountabilities
This role covers a wide range of tasks that go into supporting the smooth operation of the business on a day-to-day basis, focusing on the administration of the clients we serve.
- Welcoming guests in a professional and friendly manner
- Managing incoming calls, forwarding to the relevant departments and taking messages
- Managing the reception area and meeting rooms, ensuring all spaces are kept clean, organised, presentable, and fully prepared for visitors
- Supporting meetings, for example calendar management, providing refreshments, preparing lunch requirements and event coordinating
- Ensuring stationery, hospitality, breakfast, and sanitary supplies are in place and well stocked
- Assisting and preparing for an upcoming office move
- Sorting, scanning, and profiling of daily post on our online post software as well as organising outgoing post.
- Ensuring copiers have paper (This may include some lifting)
- Ensuring the office is kept in a tidy manner
- Monitoring UHY’s ticketing system and responding to any tickets raised
- Changing room lay-outs in our Training Room
- Filing and Archiving
- Occasionally filling and emptying the dishwasher
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Skills/Qualifications
The role demands excellent organisational skills and a strong understanding of service delivery in a financial services organisation to drive efficiency and enhance client service delivery.
You will have the skills and ability to prioritise your own workload whilst maintaining high attention to detail. You will be a natural relationship builder with exceptional communication skills. Flexibility and ambiguity as well as possessing the ability to take own initiative and demonstrate good judgement are key skills required within this position.
Experience
Previous experience is helpful but not essential. However, the ability to communicate clearly (written and verbally) and show initiative is key. The successful candidate needs to be interested to learn new things and be willing to work in a diverse and exciting role where no two days are the same.
Client Services Focussed
- Proven experience of being reliable and responsive (Essential)
- Be able to actively listen to the client and ensure that you understand their questions and requirements (Essential)
- Flexibility and willingness to go beyond the Job Description (Essential)
- Good problem-solving skills
Professional Competence
- Acting positively as an ambassador of Affinia
- Keen to learn and develop
- Good communication skills, with the ability to communicate with all levels of seniority
- Experience with Microsoft applications
- Ability and willingness to acquire new skills to the requirements of the position through “on the job” training
- Good and accurate typing skills
- Discreet
- Self-motivated, anticipating issues before they arise and/or resolving issues using knowledge and experience
- Experience of working in an accountancy practice is desirable, but not essential
- Minimum five GCSEs at grade 4/5 (C) and/or above including Maths and English.
- This role is not remote and is 100% office based
- Hours are 37.5 hours per week (Monday – Friday)
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Core Benefits
At Affinia, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:
- 20 days holiday (FTE) plus Bank Holidays
- Opportunity to purchase 3 extra days holiday per year
- Professional membership support
- Auto enrolment Pension Scheme
- Paycare – claim money back for Dental / Optical / Professional Therapies
- Dress for your Diary Policy
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
Equal Opportunity Employer
Affinia is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion, or belief, gender reassignment, marriage or civil partnership, pregnancy, or maternity, or sexual orientation. We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.
Recruitment Privacy Notice
Affinia will use the personal data you provide for recruitment purposes, including assessing suitability, communicating with you, arranging interviews, and completing pre-employment checks. Our lawful bases include contractual necessity, legal obligations, and our legitimate interests in managing recruitment.
For full details on how we handle personal data, please see our Privacy Policy: https://www.affinia.co.uk/privacy-policy/
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