Data Management and Reporting

• Support the maintenance, accuracy and integrity of examination and achievement data.
• Produce routine reports relating to examination entries, achievements, results and certification.
• Assist the Exams and Achievement Manager in analysing performance data and identifying trends and areas for improvement.
• Support audit, funding and compliance activities through the provision of accurate examination and achievement information.
• Monitor key operational deadlines and ensure actions are completed within awarding body timescales.

Financial and Resource Support

• Assist the Exams and Achievement Manager with monitoring examination-related expenditure.
• Support the maintenance of examination fee and qualification cost information.
• Contribute to identifying opportunities to improve efficiency and value for money within examinations processes.
• Support the effective utilisation of examination accommodation, staffing and other resources.

General Responsibilities

• Comply with all College policies and procedures, including safeguarding, health and safety, equality, diversity and inclusion, data protection and risk management requirements.
• Participate in training, professional development and continuous improvement activities.
• Maintain up-to-date knowledge of awarding body regulations, qualification frameworks and sector developments.
• Undertake any other duties commensurate with the grade and responsibilities of the post.

Is This You?

Qualifications

Essential

• Educated to Level 3 or above, or equivalent relevant experience.
• GCSE English and Mathematics at Grade C/4 or above (or equivalent).
• Evidence of ongoing professional development.

Desirable

• Degree or professional qualification in business administration, education administration or management.
• Relevant examinations or assessment qualification.

Experience

Essential

• Significant experience working within examinations administration in a Further Education, Sixth Form or school environment.
• Experience coordinating public examinations and assessments.
• Experience working with awarding body regulations and examination procedures.
• Experience maintaining student records and examination systems.
• Experience supporting staff, students and external stakeholders.

Desirable

• Experience supervising or coordinating staff or invigilators.
• Experience deputising for a manager.
• Experience supporting inspections, audits or compliance reviews.
• Experience producing management information and performance reports.

Knowledge

Essential

• Good knowledge of JCQ regulations and awarding body requirements.
• Understanding of post-16 qualifications and assessment processes.
• Understanding of examination timetabling, entries, results and certification processes.
• Knowledge of student information systems and examination management systems.

Desirable

• Understanding of funding, performance measures and achievement reporting within Further Education.

Skills and Competencies

Essential

• Excellent organisational and planning skills.
• Strong communication and interpersonal skills.
• Ability to coordinate multiple activities and meet deadlines.
• Strong attention to detail and commitment to accuracy.
• Ability to analyse information and identify solutions to operational issues.
• Strong IT skills, including Microsoft Office applications and student information systems.
• Ability to work collaboratively with colleagues across the College.
• Ability to work independently and use initiative when required.

Personal Attributes

• Customer focused and student centred.
• Professional and approachable.
• Resilient and calm under pressure.
• Collaborative and supportive.
• Flexible and adaptable.
• Committed to continuous improvement and high standards of service delivery.

Your Future Starts at Oaklands

At Oaklands, we value our people and are committed to supporting your wellbeing, professional growth, and long-term success. When you join our team, you'll become part of a forward-thinking college that champions innovation, collaboration, and learner-centred education.

Here’s what you can look forward to:

• Local government Pension Scheme with excellent employer contributions.
• Continuous Professional Development, including free access to Adult Community Learning courses and staff training opportunities.
• Free onsite permit parking.
• Access to our onsite gym and discounted wellness treatments.
• Cycle to Work Scheme and discounted travel through the UNO Bus Scheme.
• Eye Care Vouchers, supporting your health while working with screens.
• Employee Assistance Programme, providing confidential advice and support.
• Mental Health & Wellbeing Support, including trained Mental Health Peer Supporters.
• Staff Development Days & Awards, celebrating your achievements and recognising your impact.

Be aware of and follow College policies and procedures, with particular attention to Health and Safety, Safeguarding, Prevent, Wellbeing, Risk Management, Equality, Diversity and Inclusivity, Quality, Cyber Security and our Values and Behaviours

Oaklands College is proud to be a Disability Confident Employer and we actively welcome applicants from all backgrounds. We are committed to safeguarding and promoting the welfare of young people and vulnerable adults and expect all staff and stakeholders to share this commitment.

We review applications on a rolling basis and may close this advert early if we receive high interest. Don’t miss your opportunity to join a college that’s shaping futures and transforming lives.

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