Music in Hospitals & Care
Fundraising Administrator
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Are you a highly organised and detail-oriented individual looking to start or develop a career in fundraising? We are seeking a motivated Fundraising Administrator to join our team in Edinburgh. This is a fantastic opportunity to provide excellent administration skills and donor stewardship of a charity that brings the joy of live music to people in health and care settings across the UK.
Location: Hybrid – Edinburgh (expected to be in the office twice a week)
Hours: 25 hours per week (will consider fewer hours to a minimum of 22.5 hours per week)
Salary: £26,228 pro-rata per annum
Contract: Permanent
Closing Date: Tuesday 22 September (midday)
Interviews: In-person at our Edinburgh office on Monday 5 October (day) or Thursday 8 October (morning)
The Role
As Fundraising Administrator, you’ll help keep our fundraising work running smoothly, supporting donor relationships, communications and day-to-day administration, while ensuring accurate records are maintained in Beacon CRM.
Main Duties and Responsibilities
- Fundraising and Communications Support:
- Oversee our annual Christmas card sales
- Support campaigns and appeals
- Assist with social media, email communications, and donor thank yous
- Organise our annual Thankathon
- Help prepare smaller trust applications with the Trust Fundraiser
- Coordinate volunteers and ambassadors to support fundraising activities during busy periods
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Administrative Support:
- Handle enquiries
- Support the team with meeting notes and communications to supporters, volunteers and musicians
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Financial Processing:
- Support financial processing by banking donations
- Organise annual Gift Aid renewals and monthly claims
- Help ensure effective reporting
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Database Management:
- Act as Beacon CRM super user
- Maintain accurate records
- Manage donor relationships
- Update payment details
- Perform data cleansing
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Office Duties:
- Support with office administration
- Handle post handling
- Manage donor communications
- Order office supplies
Why Join the Team?
You will be offered on-the-job training and support for your development alongside other fantastic benefits:
- Opportunity to work your hours flexibly
- 35 days annual leave per year pro rata including the opportunity to take most bank holidays when you choose
- Employer pension contribution of up to 6%
- Employee assistance programme
- Enhanced Maternity Pay
- Budget for personal development and training
- Positive organisation culture with a firm understanding of supporting remote and hybrid teams
- Opportunity to help share live music with people who may not otherwise get to experience it
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About You
We’re looking for a highly organised and detail-oriented individual who is keen to develop their career in fundraising or return to the sector after a career break. You’ll bring excellent communication skills, the ability to manage multiple priorities effectively, and a proactive approach to strong supporter relationships.
This role requires regular in-person office working to support key administrative tasks, so we’re looking for someone who values being part of a collaborative team environment.
While not essential, experience maintaining a database or CRM system and having worked in the charity or not-for-profit sector before would be of benefit. Experience using Beacon CRM and knowledge of data protection and fundraising best practices, such as Gift Aid regulations, are also desirable. We will provide comprehensive training and support to help the successful candidate develop the necessary skills and knowledge in this area also.
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