ATLAS Gallery
Gallery Coordinator (Registrar & Sales)
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Salary: £ 32,000 – £ 36,000 depending on experience.
This is a full-time position based at Atlas Gallery in London. The successful candidate will be required to work Saturdays on a rotational basis, with time off in lieu or alternative weekday arrangements provided in accordance with the gallery's rota.
About Atlas Gallery
Atlas Gallery is one of London's leading photography galleries, specialising in 20th-century and contemporary fine art photography. We are seeking an experienced, highly organised Gallery Registrar & Sales Coordinator to join our team.
About the Role
This role combines gallery sales with registrar, collections management, and logistics responsibilities. The successful candidate will have a strong understanding of photography, the fine art market, and gallery operations, together with excellent organisational skills and meticulous attention to detail. You will have a minimum of three years' experience in a commercial gallery, museum, auction house, or similar arts organisation, together with a proven track record in sales and client relationship management.
Key Responsibilities
Registrar & Gallery Operations
- Maintain accurate artwork inventory and database records using Artlogic.
- Register artworks, editions, provenance, condition reports, certificates, and consignments.
- Coordinate artwork movements, including packing, shipping, framing, storage, installation.
- Manage artwork logistics, insurance, customs documentation, temporary admissions, and import/export procedures.
- Track consignments, loans, and artwork locations.
- Making consignment agreements.
- Assist with VAT, customs, and compliance documentation.
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Sales & Client Relations
- Welcome visitors and provide an exceptional gallery experience.
- Respond to sales enquiries and advise clients on acquisitions.
- Manage sales from initial enquiry through to completion.
- Assist with auction and market research to support pricing and sales strategies.
- Ensure compliance with Anti-Money Laundering (AML) procedures using Arcarta.
Exhibitions & Art Fairs
- Assist in planning and delivering exhibitions, with a particular focus on shipping, production, and post-sale logistics.
- Coordinate artwork logistics, framing, transport, and installation.
- Prepare price lists, exhibition documentation, online viewing rooms, and sales materials using Artlogic.
Required Experience
- Minimum of three years' experience in a commercial gallery, museum, auction house, or arts institution.
- Strong knowledge of photography, fine art, and the international art market.
- Proven sales experience within the art market.
- Experience managing artwork registration, inventories, and collections databases.
- Knowledge of artwork handling, condition reporting, shipping, and registrar procedures.
- Excellent organisational skills with meticulous attention to detail.
- Strong communication and client relationship skills.
- Ability to manage multiple projects simultaneously and work to deadlines.
Desirable
- Knowledge of another language.
- Experience using Artlogic, Artnet, Artsy, Arcarta, Xero, Mailchimp, Adobe InDesign, and Adobe Photoshop.
- Experience with exhibition and art fair planning.
- Knowledge of international fine art shipping, customs procedures, VAT, import/export regulations, and commodity (HS) codes.
- Understanding of photography editions, provenance, and collection management.
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About You
You are passionate about photography and the art market and enjoy balancing client-facing sales with detailed registrar and operational responsibilities. You are proactive, organised, and thrive in a fast-paced gallery environment, with the ability to work both independently and as part of a small, collaborative team.
Why Join Us
This is an excellent opportunity to join one of London's leading photography galleries and work closely with an internationally respected programme of exhibitions, artists, collectors, and institutions. If you are looking to develop your career within the commercial art world, we would love to hear from you.
How to Apply
To apply, please send your CV and a short covering letter outlining your relevant experience and explaining why you would like to join Atlas Gallery. Please note that applications will be reviewed on a rolling basis, and interviews may be conducted before the closing date. We therefore encourage interested candidates to apply as early as possible.
Applications should be sent to: ella@atlasgallery.com
Closing date: 24 August 2026
Start date: As soon as possible
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