IFS
Global Events Specialist (maternity cover 12 month FTC)
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IFS Overview
IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.
At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.
We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.
By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.
We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.
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Job Description
IFS is looking for a Global Events Executive to join the Global Events team on a maternity cover basis. This role will provide operational and administrative support across global and regional events, helping ensure the seamless delivery of in-person experiences. The role supports event logistics, stakeholder coordination, agency management, reporting, registration processes, and onsite delivery. This role requires excellent organizational skills, attention to detail, and a proactive approach to problem-solving in a fast-paced environment.
Responsibilities
Event Delivery Support
- Manage onsite logistics, including staffing support for hosts and event workers.
- Act as a point of contact for agencies on travel, transfers, app management, and staffing logistics.
- Schedule and coordinate photographers, videographers, and creative assets.
- Track project timelines and actions to support seamless event execution.
Event-Specific Support
- Provide operational support for flagship events, including exhibitor management.
- Maintain and align the global events calendar and events web page.
- Support invite list management and sponsorship package delivery.
Logistics and Administration
- Manage purchase orders and invoice processing for events.
- Track agency deliverables and actions to ensure timely execution.
- Support registration processes, ticket sales reporting, and discount code management.
- Maintain accurate reporting through exhibitor portals and registration platforms.
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Stakeholder and Vendor Coordination
- Support stakeholder meetings and regional coordinator meetings, ensuring clear actions and project timelines.
- Coordinate with vendors for merchandise, giveaways, and media production.
Branding and Messaging
- Support consistent branding and alignment across events.
- Follow standardized branding toolkits and guidelines to support a cohesive global events approach.
Qualifications
Essential
- Minimum 2+ years’ experience in Event Marketing, Hospitality, or a similar role.
- Experience managing administrative and logistical tasks for corporate events.
- Proficiency in Microsoft Office, especially Excel and PowerPoint.
- Strong attention to detail, time management, and organizational skills.
- Excellent communication and teamwork skills.
- Flexibility to work across global time zones and travel as required.
Desirable
- Experience using event platforms such as Cvent or similar tools.
Competencies
- Strong multitasking and prioritization in a fast-paced environment.
- Good project management and organizational capability.
- Collaborative working style across global teams.
- Clear communication skills.
- High attention to detail and commitment to quality.
Additional Information
We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.
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