Cross-functional Coordination:

• Act as the central point of coordination across Sales & Offer, Production, Logistics, Marketing, Finance, local gallery teams and other relevant internal stakeholders.
• Coordinate external partners and suppliers involved in project delivery and ensure clear ownership, deadlines and information flow across all stakeholders.
• Work closely with local gallery teams to ensure consistent and effective execution of exhibitions and fairs across all locations.

Supplier Management:

• Directly own and manage CWG's external supplier base for fairs and exhibitions, covering both fine art specialists (art handling, crating and packing, fine art transport, customs and temporary admission, insurance, installation and rigging) and non fine art suppliers (stand builders, scenography and joinery workshops, AV and lighting, furniture hire, signage and print, catering, security, freelance technicians). Source, brief, negotiate and appoint suppliers against budget, deadline and quality standards, in coordination with Finance and

Exhibition & Fair Design:

• Coordinate the scenography and booth design process between the founders, external scenographers and relevant internal stakeholders.
• Ensure that creative concepts are translated into feasible plans, budgets and timelines and that required decisions and approvals are secured in line with project deadlines.

London Technical Team:

• Manage the London technical team and coordinate its activities across gallery exhibitions, installations, fairs and other relevant technical projects.
• Plan workload, resources and priorities to ensure the appropriate level of technical support and high-quality execution.

Budget:

• Prepare, maintain and monitor budgets for all fairs and exhibitions in coordination with Finance and relevant stakeholders.
• Track commitments and actual costs against budget, maintain a clear financial overview and identify potential deviations at an early stage.

Stakeholder & Upward Management:

• Actively drive the decisions, approvals and arbitrations that projects depend on from the Global Head of Sales & Offer, the founders and gallery directors, rather than waiting for them.
• Set expectations clearly, say no or propose alternatives when a request is not feasible within the agreed budget, timeline or technical constraints, and surface trade-offs early with options and a Maintain a single version of the truth on status, cost and risk, and keep senior management informed without needing to be chased.

Reporting:

• Provide clear, accurate and regular reporting to senior management on project status, budgets, key milestones, risks and decisions.
• Ensure project documentation, schedules, artwork lists and relevant internal systems are accurate and kept up to date throughout each project.
• Conduct post-project reviews and capture key learnings to continuously improve project delivery, processes and tools.

QUALIFICATIONS FOR THIS ROLE:

• Proven experience in project management, with the ability to manage complex projects involving multiple stakeholders, deadlines and budgets.
• Exceptional organisational and time-management skills, with a very high level of precision and attention to detail.
• Strong ability to manage multiple projects simultaneously in a fast-paced, international environment.
• Strong budgeting and financial tracking skills.
• Ability to produce clear, concise and reliable reporting for senior management.
• Excellent coordination and interpersonal skills, with the ability to act as a true orchestrator across creative, commercial and operational teams.
• Proactive and solution-oriented, with the ability to anticipate risks, drive decisions and ensure deadlines are met.
• Confidence working with senior stakeholders, artists, external partners and international teams.
• Experience within the art, design, luxury, events or related sectors is strongly preferred.
• Ability to read and understand floorplans and technical drawings; 3D rendering capabilities are a plus.
• Excellent written and spoken English.
• French is a plus.
• Availability to travel internationally as required for fairs and exhibitions.

Equal Opportunity Employer:

We are an equal opportunity employer and do not discriminate against any applicant on the basis of race, colour, religion, national origin, gender, marital status, age, disability, sexual orientation, or any other protected characteristics.