Primary responsibilities

Session preparation, logistics support, and follow-up

• Coordinate scheduling for group and individual sessions across multiple time zones, and set up breakout rooms and other session infrastructure.
• Handle the pre- and post-session systems work in Asana and Airtable — setting up tracking, updating records, and prepping the behind-the-scenes logistics that support each session.
• Provide light technical support during online sessions to ensure smooth execution.
• After sessions, track follow-up items internally and help coordinate next steps in Asana.
• Occasionally support the team's logistics for in-person convenings or events.

Production support

• Support document creation and formatting for the Network team, including Network participant maps, invitee lists.

Database and records maintenance

• Organize the workflow to collect data and crosscheck, validate, and reconcile inconsistencies between databases and the Global Network Directory.
• Enter and update district profiles, contacts, and participation details in appropriate database. Accuracy and careful data handling are essential.
• Ensure new information is captured consistently and aligned with existing records.
• Support the team in keeping data organized so it can be used effectively across teams and organizational functions.

Project and workflow coordination

• Assist the Network team in tracking tasks and deadlines in Asana, ensuring responsibilities move forward on schedule.
• Support planning and sequencing of Network activities and outreach efforts by updating tasks, organizing information, and maintaining clear workflows across tools and systems.

Preferred qualifications

• At least three years of experience in fast-paced, detail-heavy environments that require coordination, follow-through, and handling multiple tasks with accuracy.
• Strong problem-solving abilities coupled with a delivery-oriented approach.
• Exceptional attention to detail, with a consistent track record of delivering accurate work, managing information carefully, and catching small but important errors.
• Strong organizational skills and the ability to prioritize, manage deadlines, and work independently.
• Demonstrated reliability in managing clear communications and supporting team workflows.
• Effective written and verbal communication skills suitable for an international audience.
• Ability to work collaboratively with a global, remote team, with professionalism and a flexible mindset.
• Strong grasp of technology and high proficiency with online collaboration software; willingness to learn new digital tools.
• Excellent command of US English; proficiency in additional languages is a plus.

Must-have technical skills

• Proficiency in Microsoft Office Suite, including the use of these tools for remote collaboration.
• Familiarity with project management and collaboration tools like Asana and SharePoint.
• Experience with AirTable or similar database / information-management platforms.
• Ability to quickly learn new software and operate efficiently across multiple tools.
• Comfort producing and formatting documents and slide decks (Microsoft Office) to a polished, consistent standard.

Further information

This is a full-time contract position, with compensation commensurate with experience, ranging from USD $38,000 - $48,000 per year. This position is fully remote, with 15-30% of work outside of normal business hours, given the global nature of the organization, and requires you to have your own computer and workstation. Business hours are based on Central European Time.

GIID encourages candidates from any and all backgrounds, nationalities, ethnicities, gender identities, and lived experiences to apply. We are an organization that is committed to diversity, equity, access, and inclusion across all areas of our work, most importantly our team.

To apply

Please send a detailed curriculum vitae and cover letter to info@giid.org, include your name and the title of the job position in the subject. LinkedIn applications will not be reviewed. Applications are reviewed on a rolling basis. We are looking to fill this position as soon as possible.