Transparency

• Maintain and regularly update the Transparency section of The National Archives website, ensuring mandatory information is published accurately and on time, including monthly financial transparency data (e.g. high-value expenditure and procurement activity).
• Liaise with content owners to secure timely data submissions, escalating delays where necessary.
• Refresh and redesign transparency pages as required to ensure clarity, compliance, and accessibility.

Wider Corporate Governance

• Line management of Band E Editorial Assistant
• Deliver good corporate governance in line with best-practice and support the meetings of other key advisory or decision-making bodies, as required.
• Provide administrative support for any DCMS-led public bodies review of The National Archives where necessary, including communicating with DCMS officials, collating data internally and presenting it in a helpful manner to agreed deadlines.
• Contribute, as required, to the work of the wider Chief Executive’s Office.

Working Conditions

• Normal office environment
• Display Screen Equipment user

Person Specification

Essential Criteria

• Demonstrable experience of working in a corporate governance or secretariat role, with excellent organisational and planning skills to support the effective management of committee meetings and associated business.
• Able to demonstrate sound judgement, based on an expert understanding of the role and responsibilities of the committees supported and/or a strong understanding of the role played in Government by similar advisory bodies.
• Substantial experience of forming strong and effective working relationships with internal and external senior stakeholders and using initiative to solve problems and broker solutions.
• Strong communication, influencing and negotiation skills, gained through significant interaction with senior-level internal and external audiences.
• Demonstrate a high level of integrity and diplomacy, coupled with strong Political awareness and familiarity with public sector reporting and Parliamentary processes.
• Excellent written and editorial skills, including the ability to prepare complex reports and present financial and non-financial information concisely and with good attention to detail.
• Excellent project management skills, including the ability to plan and prioritise work, manage stakeholders, risks and dependencies, monitor progress, and adapt delivery plans to ensure successful project outcomes.

Desirable Criteria

• Knowledge and understanding of The National Archives governance structures and external relationships.
• An understanding of issues relating to Freedom of Information and access to information.
• Understanding of financial reporting and audit.
• Experience managing editorial projects in a government or public sector context.
• A relevant professional qualification.
• Line management experience.

Other Requirements

• A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site.
• Must be prepared to travel as required.

Benefits

• Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development. Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years) and 10½ days public and privilege holidays per annum.

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

Reasonable adjustments

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs
• Complete the ‘Reasonable Adjustments’ section of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must pass a disclosure and barring security check.

People working with government assets must complete basic personnel security standard checks (opens in new window)

Nationality Requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in new window)

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

This vacancy is part of the Great Place to Work for Veterans initiative.

Contact Point For Applicants

Name: The National Archives Recruitment Team
Email: careers@nationalarchives.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: careers@nationalarchives.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at https://civilservicecommission.independent.