St Edmund's College, University of Cambridge
Governance & Membership Administrator
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Governance & Membership Administrator
Salary: £32,221
Location: Cambridge, St Edmund’s College
Contract type: Permanent, Full Time (36.5 hours per week)
About the Role
We are seeking a highly organised and adaptable Governance & Membership Administrator to join our Governance, Risk & Compliance team. This is a varied and fast-paced role supporting the College’s governance forums, senior membership processes and key compliance activities. You will work closely with the Governance & Membership Officer and colleagues across the College to ensure the smooth running of governance operations, accurate record-keeping and excellent administrative support.
This role is ideal for someone who enjoys working across multiple priorities, has strong attention to detail, and thrives in a collaborative, service-focused environment.
Key Responsibilities
- Provide administrative support for Governing Body, Council and College committees, including agendas, papers, minutes and action tracking.
- Maintain accurate governance records, including committee memberships, terms of reference, annual business cycles and election/appointment records.
- Support the administration of Fellow, Senior Member and College Officer appointments, renewals and departures.
- Act as a first point of contact for routine governance and membership queries.
- Maintain membership information across College systems and support production of the College Calendar.
- Assist with Fellowship communications, Admission Ceremonies, Fellowship Dinners and related events.
- Support data protection and information governance processes, including SARs, FOI requests and data incident logging.
- Maintain governance, risk and compliance registers, policy review schedules and other trackers.
- Provide general administrative support including diary management, meeting coordination, correspondence and documentation.
- Contribute to continuous improvement, SOP development and process enhancements across Governance, Risk & Compliance.
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The Successful Candidate
You will be someone who:
- Is highly organised, detail-focused and able to manage multiple deadlines.
- Communicates clearly and professionally, both in writing and verbally.
- Exercises sound judgement, discretion and emotional intelligence.
- Learns new systems and processes quickly.
- Works well independently and collaboratively.
- Is proactive, adaptable and comfortable working across varied tasks.
Essential Criteria
- Experience in a busy administrative role with competing priorities.
- Strong organisational and record-management skills.
- Experience handling confidential or sensitive information.
- Experience of minute-taking or producing accurate meeting records.
- Ability to learn new systems and processes quickly.
- Excellent written and verbal communication skills.
- Strong IT skills, including Microsoft Office.
Desirable Attributes
- Experience in governance, committee or membership administration.
- Experience of GDPR, FOI or compliance processes.
- Experience in higher education, a collegiate environment, charity or public sector.
- Experience coordinating formal events or using CRM/workflow systems.
- Degree-level education or equivalent experience.
Key Skills
- Organisation and attention to detail
- Strong communication
- Discretion and judgement
- Adaptability and proactivity
- Ability to escalate issues appropriately
- Emotional intelligence
- Collaborative working
Benefits
As well as a great salary and friendly team, you will also receive:
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- Working daily allowance for food and drinks*
- Free car parking (where available)
- 25 days holiday plus bank holidays (increasing with length of service)
- Generous pension contributions
- Discounts at restaurants, shops & more
- Outdoor gym
- Death in service
- Access to LinkedIn Learning & Business Disability Forum
*When working onsite and the catering provision is open.
About St Edmund’s College
St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.
Relaxed, non-hierarchical and diverse, we pride ourselves on being the friendly college. We welcome candidates from all backgrounds and encourage applications from under-represented groups.
How to Apply
Please send your cover letter and CV to the HR Team at hr@st-edmunds.cam.ac.uk.
Closing date for completed applications: Interviews will be held on:
For informal enquiries, please contact the Governance & Membership Officer, Danyah Aboujieb at da672@cam.ac.uk.
In applying for this role, you will provide personal data which the College will process in accordance with its Data Protection Policy: http://www.stedmunds.cam.ac.uk/data-protection
Any offer of employment is subject to evidence of your right to work in the UK and satisfactory references.
Please note that this role is not eligible for visa sponsorship, as it does not meet the required criteria.
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