Via
Graduate Operations & Events Coordinator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
By clicking Apply, you'll be taken to the Via website to complete your application. This doesn't guarantee you'll be matched to this specific role - Via reviews every application (AI first, then a human checks the fit) and shortlists the right candidates. Your profile also stays active for other relevant roles on the platform, and stays anonymous until you match. It takes just a few minutes.
Salary: £28,000–£30,000
Location: London Victoria, SW1E
Working arrangement: Office-based
Hours: Monday–Friday, 8:30am–5:30pm
Full-time | Permanent | Graduate / Early Career
About the opportunity
Via is partnering with a premium sports hospitality business to recruit a Graduate Operations & Events Coordinator for its London team.
This is an excellent opportunity for a recent graduate with some administration, coordination or customer-facing experience who wants to start a career in events and operations.
You'll help deliver premium hospitality experiences at some of the UK's biggest sporting events, including Formula 1, Wimbledon, Royal Ascot, Six Nations and Premier League football.
Previous professional events experience isn't required. We're more interested in someone who is highly organised, confident communicating with different people and has gained some practical administrative experience through a part-time job, internship, placement year, temporary role or their first position after university.
You'll support everything from tickets, guest information and event materials to travel arrangements, venue coordination and post-event feedback, giving you broad exposure to how major hospitality events are delivered.
What you'll be doing
- Provide day-to-day administrative support to the Operations and Events team
- Help coordinate upcoming sporting events and hospitality experiences
- Maintain accurate guest, booking and event information
- Liaise with venues and event managers about guest requirements and special requests
- Coordinate ticket distribution and make sure customer details are accurate
- Help prepare tickets, event information and other materials for clients
- Update spreadsheets, CRM records and internal systems
- Maintain table plans and track availability for hospitality events
- Coordinate hostess bookings, staff passes, travel and accommodation
- Help prepare presentations and event information for the Sales team
- Support pre-event briefings and post-event debriefs
- Collect and organise customer feedback following events
- Assist with the production of event materials and collateral
- Liaise with Finance to make sure payments and ticket dispatch are aligned
- Attend selected events and help ensure everything runs smoothly on the day
- Work closely with Sales, Marketing, Finance and other internal teams
- Identify simple ways to improve administrative and event processes
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
What we're looking for
This role is particularly suited to a graduate or early-career candidate looking to build experience within events and operations.
You'll ideally have:
- A university degree or equivalent experience
- Some previous administration, coordination or office experience
- Strong organisation and attention to detail
- Confidence using Microsoft Office, particularly Outlook, Word and Excel
- Good written and verbal communication skills
- The ability to manage multiple tasks and deadlines
- Confidence speaking with customers, suppliers and colleagues
- A proactive approach and willingness to take responsibility
- Good problem-solving skills
- The ability to stay organised when things get busy
- An interest in events, hospitality or sport
- Availability to work from the London Victoria office Monday to Friday
- Flexibility to attend events and occasionally travel when required
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Your previous experience could come from an internship, placement year, university role, temporary admin position, reception, office administration, customer service, hospitality, events administration or similar work.
You don't need previous event management experience. If you've developed strong administrative and organisational skills and want to move into the events industry, we'd encourage you to apply.
Why apply?
- £28,000–£30,000 salary
- Excellent first step into a career in events and operations
- Work on major sporting events including Formula 1, Wimbledon and Royal Ascot
- Hands-on experience rather than a purely administrative graduate role
- Clear progression opportunities based on performance
- 23 days' holiday plus bank holidays, increasing to 26 with service
- Christmas and New Year office closure
- BUPA private health insurance
- BUPA dental insurance
- £50 per person towards monthly team socials
- Pension and life assurance
- Perkbox membership after probation
- Travelcard loan
- Cycle to work scheme
- Long-service rewards
- Refer-a-friend bonus of up to £500
- Paid sabbatical after 10 years' service
If you're a recent graduate with some administrative experience who is organised, proactive and excited by the idea of building a career behind the scenes of major sporting events, we'd like to hear from you.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Location