Graduate Project Management Coordinator- German language skills required

PLEASE NOTE THAT DUE TO HIGH VOLUMES OF APPLICATIONS, ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED, MANY THANKS FOR YOUR TIME AND INTEREST IN ADVANCE

Job Summary:

As Project Management Coordinator, you will assist and support the client services team by carrying out a number of administration/project management tasks where required. In time you will be learning the design and artworking processes, in order to efficiently assist in making sure projects and tasks are delivered on time.

The Company:

Tjarks and Tjarks has 30 years-experience of designing and producing brands that win at the retail shelf. Our clients trust us time and again, over decades, to lead them through the changing dynamics of the shopper world and to design packaging that ensures their brands are picked first. We deliver our 360 design to artwork philosophy efficiently, faithfully and accurately, across the globe. We create and produce as one seamless, joined up team of experts, all under one roof.

Overall Responsibility:

• To assist a Senior Account/Project Manager, Client Services Director or Account Director in all duties as and where needed, for clients in Germany.
• To provide assistance within the Client Services department as required including but not limited to; organizing proofs, packshots, sample shootings, couriers, assisting with quotes, setting up jobs on Workbook (internal system), coordinating Account Managers mailboxes in absences.
• Set up jobs on the ESKO system (internal systems), and track the project through the system accurately.
• To assist in ensuring projects are completed to the highest standard and to deadline.
• To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
• Maintain excellent standards of spoken and written communication in European languages.
• Under guidance of a senior team member, liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
• To assist in writing briefings for internal design, photoshoot and digital artwork projects.
• To attend briefs to the design or artwork team on individual projects as required.
• To assist in effectively managing the timing and execution of the internal design and artwork process as required.
• Organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings under guidance etc.
• Proof-read all designs and artworks you are assisting with, whilst learning to ensure brand consistency across the product range.
• Learn to ensure that projects comply with all current client design and artwork guidelines.
• Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time.
• Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met.
• Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines.