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ESSENTIAL DUTIES & RESPONSIBILITIES

Donor Grant Management

• Maintain trackers of where grants are across the grant lifecycle, from proposal development and submission through reporting and closeout.
• Support coordination and tracking of grant-related communications, timelines, deliverables, and documentation, in line with reporting requirements and deadlines.
• Maintain accurate and up-to-date grant records in the grants management system.
• Organize documentation provided from program, finance, and other internal teams to ensure timely completion of grant deliverables.
• Support, as directed, in the preparation of donor reports, proposals, budgets, and other grant materials.
• Support in the tracking of donor requirements, preferences, and expectations.

Regrant Management

• Support, as directed, in the administration of grants made to external organizations.
• Assist with the preparation and review of grantmaking materials, ensuring accuracy in grant amounts, formatting, sequencing, organizational information, and summary materials.
• Maintain trackers of grantees, grant agreements, reporting requirements, payments, and other documentation.
• Support in coordinating compliance and due diligence processes to ensure relevant colleagues are reviewing proposal materials, grant records, and grantee reports within agreed timelines and flagging issues for follow-up.

Grants Operations & Process Improvement

• Help identify operational challenges, recurring issues, and gaps and contribute to continuous improvement.
• Maintain internal trackers, templates, guidance materials, and other tools to support consistent grants management practices.
• Provide administrative and operational support to program teams on grants-related activities as needed.

Cross-functional support

• Provide flexible support to other teams across WMBC as needed, including research, event coordination, and administrative tasks related to internal initiatives.

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WHO YOU ARE

Skills & Attributes

• Highly organized and detail-oriented, with a commitment to accuracy, responsiveness, and care in completing work.
• Comfortable working with systems, processes, and detailed information; enjoys keeping projects and workflows organized behind the scenes of mission-driven work.
• Excellent administrative and organizational skills, including the ability to manage multiple priorities, meet tight deadlines, track complex workflows, and maintain accurate records.
• Strong attention to detail and a commitment to producing high-quality work.
• Strong oral and written communication skills and the ability to communicate clearly and professionally with colleagues and external partners.
• The ability to work independently as well as collaboratively across teams and issue areas.
• A collaborative, service-oriented approach, with a strong sense of ownership and a willingness to step in as needed to support shared goals.

Experience & Interests

• Curious and willing to learn, with an interest in working across teams to understand cross-organizational context and how different pieces of a process fit together.
• Interest in philanthropy, nonprofit operations, grants management, or climate issues.
• Experience with grants processing and grantmaking operations preferred but not required.
• International work or cross-cultural experience preferred but not required.

Technical Proficiency

• Proficiency in Microsoft 365; experience with Salesforce and Fluxx is a plus.

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TO APPLY

Please submit your cover letter and resume here on WMBC's Career Page. Applications will be accepted on a rolling basis.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment tasks, or otherwise participating in the employee selection process, please direct your inquiries to hr@wemeanbusinesscoalition.org

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BENEFITS

Benefits and compensation vary per region and are competitive with local prevailing packages. Regardless of location, team members get equipment stipends to ensure they are set up wherever they may be working from, generous time off, and paid parental leave.

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HIRING STATEMENT

All positions at We Mean Business Coalition are grant funded and are contingent upon continued funding.

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DIVERSITY AT WMBC

We Mean Business Coalition is committed to building a diverse and inclusive team. We are committed to attracting, developing, and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realize our potential. Our work environment is safe and open to all employees, respecting the full spectrum of race, colour, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, and all other classifications protected by law in the locality in which you are working.