FLIGHTSTORY
Guest Producer
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GUEST PRODUCER, WE NEED TO TALK
COMPANY: FLIGHTSTORY
REPORTING TO: HEAD OF GUEST BOOKING
LOCATION: LONDON
ABOUT FLIGHTSTORY
We are a media and investment company, and we are on a mission to elevate the stories, build the communities, and support the founders that inspire a happier, healthier humanity. We scale creator-led media, ventures and communities.
YOUR MISSION
As Guest Producer, you will play a key role in developing guest strategy and delivering world-class bookings for We Need To Talk and across FlightStory’s slate of New Shows.
You will combine editorial judgement, cultural awareness, and strong relationship-building skills to identify compelling guests, manage the booking process, and create exceptional experiences for guests from first contact through to release.
Working closely with Producers, Researchers, Hosts, and Communications teams, you will help shape conversations that are culturally relevant, emotionally engaging, and aligned with each show’s audience.
You will be responsible for building relationships with agents, managers, and publicists, maintaining a strong guest pipeline, and ensuring every guest interaction reflects the quality and ambition of FlightStory’s productions.
The ideal candidate is highly organised, culturally curious, and confident working with high-profile talent in a fast-paced environment. You will have strong editorial instincts, excellent communication skills, and the ability to manage multiple priorities while maintaining a high standard of guest experience.
DAY TO DAY
Guest Strategy & Booking
- Research, identify, and recommend potential guests who align with each show’s editorial vision and audience.
- Stay close to cultural trends, emerging talent, social platforms, and audience behaviour to uncover new guest opportunities.
- Support the development of guest pipelines across UK and international recording blocks.
- Lead outreach and booking conversations with guests, agents, managers, and publicists.
- Build and maintain strong relationships with talent representatives to improve access and opportunities.
- Manage the guest journey from initial outreach through confirmation, preparation, and release.
- Maintain accurate booking trackers and ensure internal teams have clear visibility on guest status.
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Editorial Development
- Work with Producers and Hosts to understand the purpose behind each episode and identify guests who can deliver meaningful conversations.
- Contribute ideas around guest angles, episode themes, and potential formats.
- Support the evolution of shows beyond traditional interview formats by identifying opportunities for more distinctive conversations.
- Use audience insights, previous episode performance, and cultural moments to inform future guest strategy.
Guest Experience & Production Support
- Ensure guests and their teams receive an exceptional experience throughout the production process.
- Coordinate effectively with production, research, post-production, and communications teams to ensure smooth delivery.
- Prepare guest briefing materials, editorial notes, and key information ahead of recordings.
- Support recording days, ensuring guests feel comfortable and well looked after.
- Communicate any guest sensitivities, requirements, or considerations clearly across internal teams.
- Help resolve challenges quickly and professionally when schedules, availability, or expectations change.
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Industry Relationships
- Build trusted relationships with agents, publicists, managers, and industry contacts.
- Represent FlightStory professionally and help position our shows as a destination for leading talent.
- Attend relevant industry events and conversations to strengthen relationships and discover new opportunities.
- Develop an understanding of the wider media, podcast, and creator landscape.
Audience & Performance Insight
- Use audience feedback, platform trends, and episode performance to inform future guest recommendations.
- Participate in episode reviews and contribute learnings that improve future booking decisions.
- Develop an understanding of YouTube, podcast, and social media trends.
AI & Innovation
- Explore and adopt AI tools that improve guest research, discovery, outreach, and team efficiency.
- Contribute ideas for improving booking workflows and making the guest production process more effective.
WHAT WE’RE LOOKING FOR
- Experience in guest booking, talent management, production, journalism, media, or a related field.
- Strong understanding of culture, entertainment, business, creators, and emerging talent.
- Excellent communication and relationship-building skills.
- Ability to confidently communicate with high-profile guests and their representatives.
- Strong organisational skills with the ability to manage multiple projects simultaneously.
- Editorial curiosity and the ability to identify compelling stories and conversations.
- Comfortable working in a fast-paced environment with changing priorities.
- A proactive mindset with the ability to take ownership of projects.
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