Guest Services Associate

About the Role

This is a full-time position starting at $22/hr. with a schedule of 7 AM to 3:30 PM Monday through Friday.

The Guest Services Associate (GSA) is often the first point of contact for neighbors and plays a critical role in creating a welcoming, safe, and respectful environment. This position provides basic and engagement services in the dayroom, supports coordination of services, and ensures neighbors are treated with dignity and respect. Through strong customer service, clear communication, and adherence to agency protocols, this role helps meet immediate needs while supporting engagement with additional services. This position reports to the Guest Services Supervisor.

Please note that this is a grant-funded, at-will position. While this role is intended to be ongoing, its continuation is subject to the periodic renewal of grant resources.

Example Duties and Activities

• Greet, check in, and engage neighbors as they enter the facility, ensuring accurate check-in and documentation in ClientTrack and compliance with visitor sign-in procedures.
• Establish professional rapport with neighbors to foster trust, engagement, and a hospitable dayroom environment.
• Identify and respond to notifications in case management system(s) and escalate concerns to the Guest Services leadership as appropriate.
• Recognize and respond to neighbor crises, supporting de-escalation efforts and assisting with coordination of law enforcement or emergency medical services when necessary.
• Coach neighbors on Horizon House rules and expectations, document incidents accurately, and support enforcement decisions in collaboration with supervisory staff.
• Monitor dayroom activity and atmosphere, proactively addressing conflicts, disturbances, or behavioral concerns to support safe and respectful shared spaces.
• Inform neighbors of service changes, schedules, procedures, and expectations through direct communication, announcements, and information monitors.
• Provide basic services including hygiene supplies, showers, laundry, storage coordination, mail distribution, phone support, and appointment scheduling assistance.
• Accurately enter all basic services and encounters into case management system to support reporting and program outcomes.
• Coordinate and manage showers and laundry services, including distribution and collection of towels and assistance with equipment as needed.
• Sort, distribute, and manage neighbor mail in accordance with confidentiality and identity verification procedures.
• Prepare, stock, and maintain the kitchen and dayroom areas in accordance with health, safety, and agency procedures; report supply or inventory needs as required.
• Answer incoming phone calls, route messages appropriately, and support front-desk operations.
• Participate in opening and closing procedures, including facility preparation, security, announcements, cleaning, stocking, and securing confidential materials.
• Maintain guest confidentiality and appropriate professional boundaries in accordance with agency policies and procedures.
• Direct media representatives, visitors, and external inquiries to appropriate leadership staff.
• Coordinate with the Guest Services Supervisor regarding storage, donations, hospitality services, and volunteer engagement.
• Accept, record, store, and distribute donations according to established protocols and safety requirements.
• Monitor all dayroom and neighbor-accessible areas for safety concerns or equipment issues and report promptly to operations staff.
• Attend and participate in required agency meetings, trainings, and community-based learning opportunities.
• Assist with orientation and training of volunteers and interns to ensure consistent and high-quality dayroom services.