Facilities and Maintenance

• Manage planned and reactive maintenance for buildings, plant and equipment, including HVAC, electrics, water, lifts and loading bays
• Manage statutory compliance testing, such as fixed wire (EICR), PAT, gas safety, Legionella and asbestos management
• Make sure material handling equipment (MHE) and pallet racking are inspected and safe, including LOLER, PUWER and SEMA racking inspections
• Procure and manage facilities contractors and suppliers, such as cleaning, waste, pest control, security and maintenance, including contracts, performance and permits to work
• Act as the main contact for landlords, managing agents and surveyors, including lease obligations, dilapidations and service charges

GDP and Regulatory Premises Compliance

• Ensure premises and equipment support MHRA GDP and GPhC requirements, working with the Responsible Person and Superintendent Pharmacist
• Manage temperature control and monitoring systems, including temperature mapping, calibration, alarms and out-of-hours response
• Keep pest control, cleaning and waste management (including pharmaceutical and hazardous waste) compliant and well documented
• Support MHRA, GPhC, local authority and insurer inspections, and own any premises-related actions

Projects and Site Changes

• Lead facilities workstreams for new sites, relocations, fit-outs and expansions, from basis of design through to handover
• Manage external consultants and contractors
• Ensure new or changed spaces are safe, compliant and ready to operate before go-live

Budget and Reporting

• Own the facilities and health and safety budget, including maintenance, contracts and capital spend
• Look for cost savings, for example in energy, waste and contractor spend, without reducing safety or compliance
• Report monthly on safety, compliance and facilities performance to the COO and senior leadership team

People and Culture

• Build a positive safety culture where everyone reports hazards and near misses
• Plan and deliver health and safety training, including inductions, manual handling, fire safety and refreshers
• Support site managers to understand and meet their safety and facilities responsibilities
• Line manage any facilities team members and oversee contractors

Requirements

Essential

• NEBOSH National General Certificate in Occupational Health and Safety, or equivalent
• At least 5 years' experience in facilities management and/or health and safety, including at least 2 years in a management role
• Experience managing several sites, ideally in warehousing, logistics, retail pharmacy or another regulated environment
• Strong working knowledge of UK health and safety, fire safety and statutory compliance requirements
• Proven experience managing contractors, budgets and maintenance programmes
• Excellent organisation and the ability to manage competing priorities across sites
• Clear, confident communicator who can influence people at all levels

Desirable

• NEBOSH Diploma, or Chartered or Graduate membership of IOSH (CMIOSH or GradIOSH)
• IWFM qualification or membership
• Experience of MHRA GDP, temperature-controlled storage or pharmaceutical distribution
• Experience of fit-out or new-site projects, including CDM 2015
• Fire risk assessment qualification
• Experience with CAFM or compliance management systems

Benefits

• Company pension, annual performance bonus, 25 days holiday plus bank holidays (and increasing with service), staff discount, staff social events, access to Health Assured EAP, birthday off perk.

Healthxchange is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer, and we welcome and encourage applications from all qualified individuals regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability status, marital status, or any other legally protected status. All employment decisions are based on merit, qualifications, and business needs.