The Spark Counselling
Head of Finance
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Job Purpose
The postholder will be the charity’s lead finance professional, combining hands-on financial management with strategic advice, risk oversight and support for managers across the organisation. They will oversee the effective use of Xero for day-to-day accounting, reporting, reconciliations and financial controls.
Key Responsibilities
Financial Management and Reporting
- Prepare accurate quarterly management accounts, cash flow forecasts, budget reports and financial commentary using Xero and supporting reporting tools.
- Monitor income and expenditure to manage financial performance and maintain accurate records.
- Oversee day-to-day accounting processes in Xero, including purchase ledger, sales ledger, banking, reconciliations and payment approvals.
- Act as the organisational lead for Xero, ensuring accurate set-up of the chart of accounts, tracking categories, bank feeds, users, permissions and approval workflows.
- Review and improve Xero processes to support efficient month-end close, accurate reporting and strong internal controls.
- Oversee and process the monthly payroll in-house, ensuring employees are paid accurately and on time and ensure compliance with PAYE, National Insurance, pensions and other relevant statutory requirements.
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Governance, Compliance and Risk
- Ensure compliance with charity accounting requirements, relevant legislation, internal policies and good practice.
- Lead the preparation of annual accounts and coordinate the annual audit.
- Maintain and improve financial policies, procedures, controls and delegated authority arrangements.
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Building and Facilities Management
- Oversee day-to-day building and facilities management arrangements, ensuring the charity’s premises are safe, compliant, well maintained and suitable for all.
- Manage supplier relationships and contracts relating to premises, utilities, maintenance, cleaning, insurance and health and safety support.
- Ensure appropriate records are maintained for building compliance, including health and safety checks, fire safety, risk assessments, maintenance schedules and statutory inspections.
- Plan and monitor premises-related expenditure, identifying opportunities for value for money and efficient use of resources.
Maintain a flexibility of job function in response to the evolving demands of the organisation and undertake other duties as may be required.
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