Polygon Productions
Head of Finance And Administration
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Finance Manager / Head of Finance
London · Flexible hybrid (50:50 office / home) · Permanent, full-time · £40,000 – £50,000
Reporting to the Founder / CEO
Immersive live events · 360° spatial sound · LDN / HK / BKK
About Polygon
Polygon Productions builds the most advanced stage ecosystems in the world. We design and produce multi-sensory immersive live events using 360° spatialised sound, lighting and sensory technology, working in partnership with world-class specialists including L-Acoustics and Visual System. We operate across London, Hong Kong and Bangkok.
We are a small, dynamic team. Every event is a project with its own budget, its own commercial deal and its own risk profile. We need someone who can own the numbers behind all of it — and who wants to get involved well beyond them.
On the title: we are advertising this as Finance Manager / Head of Finance because we want to hear from ambitious people at different stages. If you can demonstrably do the job, we will title and pay you accordingly.
The role
This is the most senior finance role in the business, working directly with the Founder. It has three pillars: run the accounting function, build and own the financial models that price and forecast our events, and manage the contracting that sits underneath them.
It is also deliberately broader than a finance job. In a team our size the person who owns the numbers ends up shaping the decisions — pricing, deal structure, supplier negotiations, which territories we push into, which kit we buy. If you want a role where finance is a back office, this is not it. If you want to help build a company and have the commercial instincts to do it, read on.
What you will do
Accounting & control
- Own the month-end close, management accounts and board reporting pack, delivered to a reliable timetable.
- Run day-to-day finance operations: accounts payable and receivable, payroll, expenses, banking and multi-currency reconciliations across GBP, HKD and THB.
- Manage cash: rolling cash-flow forecasting, working capital and the timing of event deposits, supplier payments and freelancer settlements.
- Own the year-end process and act as principal point of contact for external accountants and auditors.
- Handle VAT returns, statutory filings and compliance obligations across our operating jurisdictions, with adviser support.
- Design and enforce the financial controls, approval limits and processes a scaling business needs — including improving or replacing systems where they no longer fit.
Financial modelling & commercial analysis
- Build and maintain event-level P&L models: pricing, cost build-ups, ticketing scenarios, sponsorship and margin analysis.
- Own the company financial model — three-statement forecasting, scenario and sensitivity analysis, headcount and capex planning.
- Produce budgets and reforecasts, then track actuals against them and explain the variances to the people who can act on them.
- Model new events, new territories and equipment investment decisions; support pricing negotiations with hard numbers.
- Prepare financial materials for investors, lenders, grant bodies and commercial partners.
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Contracting & commercial
- Draft, review, negotiate and administer commercial contracts: venue agreements, technology and equipment supply, client and sponsor deals, artist and freelancer engagements, and NDAs.
- Maintain the contract register — key terms, obligations, renewal and notice dates — and make sure the business acts on them.
- Flag commercial and financial risk in deal terms before we sign, and instruct external legal counsel where specialist input is needed.
- Own procurement and supplier terms, including insurance, licensing and production-related agreements.
- Track contract performance against the financial model, so what we agreed and what we earn stay connected.
Beyond finance — the entrepreneurial half of the job
There is genuine scope here to get involved across the whole business. Depending on your strengths and appetite, that could include:
- Sitting in on commercial and partnership negotiations, not just modelling them afterwards.
- Helping shape strategy: which markets, which formats, which revenue lines are actually worth pursuing.
- Building the operational and reporting infrastructure a growing company needs, from scratch, your way.
- Fundraising and investor relations support — building the story as well as the numbers.
- Whatever needs doing on show week. We all get involved when an event is live.
About you
Essential
- Entrepreneurial. This is the requirement we will not compromise on. You spot opportunities and problems without being pointed at them, you are comfortable with ambiguity and incomplete information, and you would rather build a process than wait for one. You are drawn to a small dynamic team precisely because of the scope it gives you.
- A minimum of one year's professional experience in an accounting or finance role, with clear evidence of taking on responsibility beyond your job title.
- A degree in accounting, finance or economics, an MBA, or a professional qualification (ACA, ACCA, CIMA — qualified, part-qualified or studying).
- Strong technical accounting — you can produce a set of management accounts and stand behind them.
- Genuinely strong financial modelling in Excel or Google Sheets: three-statement models, scenario analysis, clean and auditable structure. This will be tested.
- Confidence reading and reasoning about commercial contracts, and the judgement to know when to escalate to a lawyer.
- Comfortable working with minimal supervision and shifting priorities. In a business this size, nobody will build your day for you.
- Clear communication — you can explain a financial position to people who do not work in finance and be understood, and hold your own in a negotiation.
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Desirable
- Experience in live events, entertainment, media, production or another project-based industry.
- Experience in a startup, scale-up or founder-led business — or having run something of your own.
- Multi-currency and multi-entity experience, ideally including UK plus an Asian jurisdiction.
- Exposure to fundraising, investor reporting or lender relationships.
- Hands-on with Xero, QuickBooks or similar, and comfortable improving the finance tech stack.
- Interest in music, live performance or immersive technology. It helps to care about what we make.
What we offer
- Salary: £40,000 – £50,000 depending on experience, plus discretionary bonus.
- Flexible hybrid working: roughly 50:50 between our London base and home, with flexibility around event schedules.
- Study support: full funding and paid study leave for ACCA, CIMA or ACA if you are working towards a qualification. [To confirm.]
- Ownership of the finance function from day one, reporting directly to the Founder — a level of responsibility you will not get at this stage anywhere larger.
- A seat at the table on commercial decisions, not just reporting on them after the fact.
- Real room to grow — into Financial Controller or Finance Director as the business scales, and into whatever else you prove you can run.
- Access to our events, and a team of world-class sound, lighting and creative specialists.
- [Pension, holiday allowance, other benefits — to confirm.]
How to apply
Send your CV and a short note — no more than half a page — telling us about something you built, changed or spotted that was not your job to build, change or spot. Send it to hello@polygon-productions.com with the subject line "Finance Manager".
We are moving quickly and will review applications as they arrive. Shortlisted candidates will be asked to complete a short modelling exercise before final interview.
Polygon Productions is an equal opportunity employer. We welcome applications from all backgrounds and will make reasonable adjustments at any stage of the process — just tell us what you need.
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