Streetwise Opera
Head of Finance & Operations
London
£40.8k/yr
Posted about 20 hours ago
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Head of Finance & Operations
The Head of Finance & Operations is a member of Streetwise Opera’s Senior Management Team, responsible for the day-to-day operations of the organisation and finances, ensuring best practice, good governance, and legal compliance across all aspects of Streetwise Opera’s work. They work closely with the Chief Executive on strategic planning and, along with the rest of the Senior Management Team, input into the direction of the organisation’s artistic activity.
Key Responsibilities
Strategic Planning & Productions
- Develop and manage, with the CEO, sound planning procedures for all organisational activity.
- Oversee negotiation and contracting of all major production/project personnel, and provide general support to productions/ projects as needed.
Finance
- Be responsible for the day-to-day financial management of the charity, overseeing bookkeeping, monthly payroll (outsourced), payment runs, and managing the bank accounts.
- Prepare quarterly management accounts, cashflows, and finance reports for Board meetings.
- Produce and monitor the annual budget in consultation with the CEO and budget holders.
- Manage core expenditure.
- With the CEO, work with the Treasurer and Independent Examiners to prepare and finalise annual accounts, Theatre Tax Relief claims, and corporation tax returns.
- Prepare financial information to assist with funding applications and reporting to stakeholders.
- Ensure that financial systems, policies, and procedures across the organisation are rigorous and fit for purpose.
General Management, Policy, and Administration
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- Oversee the management of the IT, telephone, and internet equipment/systems.
- Manage the relationship with all providers and suppliers, including the landlord and external IT management company.
- Ensure that Streetwise Opera has appropriate policies and procedures to promote best practice in all aspects of its operations.
- Take responsibility for all risk assessments within the organisation, including the annual Organisational Risk Assessment.
- Be the main point of contact for the organisation’s landlord, leases, and sub-licences.
- Be responsible for the organisation’s office and equipment and ensure regional programmes have fit for purpose equipment.
- Be responsible for the organisation’s insurance, ensuring it is reviewed, adequate, and updated annually.
Human Resources
- With the CEO, lead on HR matters, including being the point of contact for personnel issues.
- Manage staff recruitment, induction, development, and training.
- Ensure that HR policies and procedures follow best practice and are communicated and followed across the organisation.
- Oversee all contracts with staff, freelancers, and partner organisations.
- With the CEO, maintain and review the Staff Hub and organisational policies.
- Ensure line managers understand their responsibilities and have sufficient support and training.
- Manage the HR systems and resources (Timetastic/ Health Assured).
- Line manage the Arts Administrator and Fundraising & Company Coordinator, taking responsibility for their development and training.
Governance
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- Attend and minute all Board meetings, away days, and subcommittee meetings as required.
- Act as Company Secretary, taking responsibility for statutory reporting to the Charity Commission and Companies House.
- Report to the Board regarding matters of policy, planning, and budgeting.
- Manage the practical arrangements for Board meetings and other governance activities.
General duties
- Ensure the team is up to date with changes to systems, processes, and policies.
- Attend training and conferences relevant to the position, or other events that may be relevant for the learning of the whole team.
- Attend Streetwise Opera workshops and events as required.
- Support the CEO in raising the profile of Streetwise Opera across the arts, homelessness, and government sectors.
- Help build and maintain relationships with partner organisations and networks in the homeless and arts sectors.
General requirements for all Streetwise Opera staff
- Uphold and promote the organisation’s core values.
- Contribute to the organisation’s policy of including performers in decision-making.
- Contribute to the organisation’s strategic priority of diversity and to ensure that this informs all activities.
- Contribute to the development of a professional working and learning environment within the organisation.
- Ensure adherence to the organisation’s policies and procedures.
- Work in a flexible manner in line with the organisation’s objectives and be willing to undertake other duties as reasonably requested.
- Deputise for senior colleagues as appropriate.
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