People and Organisational Management

• Manage recruitment administration, contracts, onboarding, leave and absence systems, staff policies and recurring HR tasks, drawing on external professional advice when needed.
• Line manage and support the Finance and Administration Assistant, with clear responsibilities and priorities reflected in their part-time hours.
• Help colleagues plan and co-ordinate work and improve how tasks and information are handed over.

Systems, Suppliers and Office

• Manage supplier contracts, procurement, renewals and service standards for IT, software, insurance and other services. Resolve problems and recommend improvements that offer good value for money.
• Oversee the office, equipment, facilities and health and safety arrangements. Liaise with the landlord and fulfil the Society’s tenant representative responsibilities.
• Improve systems for records, contacts, payments and reporting so that information is accurate, secure and available to the colleagues who need it.

Events, Training and Membership

• Put reliable arrangements in place for events and training, including venues, suppliers, bookings, speakers, attendees, budgets, payments and follow-up. Work closely with colleagues responsible for programme content and communications.
• Oversee the administration of the Society’s membership scheme and its associated CRM processes. Help improve the experience of members and co-ordinate members’ events, including the AGM.

Fundraising / Income Generation

• Work with the Director and colleagues to ensure that fundraising and earned-income plans are supported by sound budgets, accurate records, practical delivery arrangements and timely reporting.
• Identify opportunities to improve the financial sustainability of the Society’s activities, assess their likely costs and capacity requirements, and help turn viable ideas into workable services or processes.
• Support the administration and fulfilment of grants, sponsorships and other funding agreements. The Director will retain the lead on fundraising strategy and major external relationships.

This is a new role, and you will help shape it. You will need to manage competing priorities, and work with the Director to set and review priorities as the Society develops. The post carries considerable responsibility and offers scope to develop and grow as the Society’s work expands.

Your Skills and Experience

You could be a strong candidate if you bring:

• Experience managing operations, finance processes or organisational systems, with the judgement to take responsibility across several areas of a small organisation.
• Examples of improving how an organisation works and seeing changes through to implementation.
• Confidence working with budgets, financial information and controls, and with and external accountants or finance specialists. Practical bookkeeping experience would be useful, but a professional accountancy qualification is not required.
• Experience of co-ordinating people processes, governance, compliance or contracts, and the judgment to know when specialist advice is need.
• Strong organisational and project management skills: you can set priorities, manage competing deadlines, pay attention to detail and work with limited supervision.
• The ability to make decisions and explain risks, options and recommendations clearly.
• Strong written and interpersonal skills, and the ability to work constructively with colleagues, trustees, suppliers and external partners.
• Confidence using everyday digital tools, including CRM systems, and the curiosity and creativity to explore how new tools could improve our processes, reduce routing work and help the team work more effectively.
• An enterprising approach to new income and delivery opportunities, grounded in a realistic understanding of costs, capacity and implementation.
• An interest in Parliament, political awareness, and a commitment to the Society’s independent, non-partisan values.

We welcome candidates whose experience was gained outside the charity or political sectors. We are interested in what you can do and how you approach problems; you do not need to have followed a particular career path.

What We Offer

• Contract: Permanent, subject to a probationary period. We would ideally appoint someone full-time but will consider applications from people seeking to work four days a week (0.8 FTE).
• Salary: £45,000 - £52,000 a year, pro-rata for part-time work. We expect to appoint towards the lower end of the range, depending on experience. There is scope for salary progression after 12-months, linked to success in establishing the role, achievement of agreed objectives, and growth in the Society’s income base.
• Pension: 7% contributory pension with a 2% minimum employee contribution.
• Annual Leave: 25 days plus the days between Christmas and New Year and bank/public holidays. After successful completion of the probationary period, staff are also eligible for an interest-free season ticket loan (paid back via monthly salary deductions).
• We support staff in developing their professional networks through relevant membership bodies/associations.
• The Society subscribes to an Employee Assistance Programme which offers advice and counselling via a confidential phone line and website, with advice provided on a wide range of subjects including personal financial and legal matters, and work-life balance.
• Location: Our office is based at The Foundry, 17 Oval Way, London, SE11 5RR. A dedicated centre for charities and non-profits, it is just a short walk from Vauxhall and Oval underground stations and 15 minutes from Westminster. Staff do sometimes work from home, but the successful candidate would be expected to be in the office at least three days per week.
• Occasional travel may be required to other parts of the UK for meetings and events, and the role may, from time to time, involve weekend/evening work.

Please note that you must be entitled to work in the UK. We will not sponsor visa applications.

For the Information Pack and details of how to apply go to: https://www.hansardsociety.org.uk/about/careers/jobs