University Hospitals of Derby and Burton NHS Foundation Trust
Health Records Officer
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An Opportunity with Our Health Records Team
An opportunity has arisen to join our Health Records Team at University Hospitals of Derby and Burton NHS Foundation Trust. Health Records Officers undertake a varied role involving retrieval, tracking, movement, preparation and management of patient records, alongside a range of administrative duties.
We are seeking motivated, reliable and organised individuals to support the management of patient health records across our sites. The role is vital in ensuring clinical teams have timely access to patient information, supporting the delivery of safe and effective patient care.
This vacancy will be used to fill positions at both The Johnson Building (TJB) and Royal Derby Hospital (RDH).
About The Role
The successful candidate will be responsible for:
- Retrieving, tracking, preparing, delivering and filing patient health records.
- Ensuring that all documentation is scanned accurately into the Electronic Patient Record.
- Reviewing paper casenotes to support retention and destruction processes.
- Supporting the wider administration function within the Health Records Service.
Whilst core responsibilities of the role are the same across both locations, there are some differences in the day-to-day working environment:
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- Extended periods of desk-based administrative work (both sites)
- Handling large casenotes and bundles which may weigh over 10kg (both sites).
- Regular movement and transportation of health records (both sites)
- Use of roll cages and manual handling activities (both sites).
- Greater levels of working at height (TJB site)
- Some working at height (RDH site)
- Retrieval and delivery of records to clinics, involving frequent walking across the hospital site (RDH site)
- A requirement to support other areas of the department, across all our locations, as required to maintain service delivery (both sites).
As part of your application, you will be asked to indicate your site preference to ensure successful candidates are matched to vacancies that best suit their preferences and the needs of the service.
Roles will be fixed term contracts until end of March 2027.
In Return We Will Offer
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
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Key Facts
- Our hospitals see more than 4,000 outpatients daily
- We see more Trauma & Orthopaedic outpatients than any other Trust – over 3,300 per week
- An average 860 patients are seen in A&E every day – 6th largest in the country
- Our hospitals admit more than 220 emergency patients daily.
- We carry out more planned surgical operations than any other Trust in England with almost 50,000 operations taking place in our 52 operating theatres
- We are one of only 5 Trusts nationally with more than 50 operating theatres
- We carry out more than 300 elective procedures each working day
- We employ 12,000 staff across our 5 hospital sites
Closing Date
Closing date for applications: 13th October 2026
Interview date: 27th October 2026
Contact Us
For further details / informal visits contact:
- Name: Diane Burgess
- Job title: Team Leader
- Email address: diane.burguss2@nhs.net
- Telephone number: 01332 254691
We’d love to hear from you! If you have any questions about the role, team, or working environment, feel free to get in touch for an informal chat. Speaking with us before applying is completely optional, but it can help you decide if this opportunity is the right fit for you.
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