University Hospitals of Derby and Burton NHS Foundation Trust
Health Records Officer
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Health Records Officer
The Health Records Officer plays a vital role in providing routine clerical support within the Health Records Department, ensuring the delivery of an effective and efficient service to all users.
You will work as part of the Trust’s Digital Services Team, which offers significant benefits through shared learning to enhance patient services, as well as excellent opportunities for personal and professional development and career progression.
Responsibilities
- Physical Demands: This role can be physically demanding. In addition to working at a workstation, duties include regularly moving roll cages, transporting case notes using trolleys, and being on your feet for the majority of your shift.
- Duties: Duties include the retrieval and filing of case notes, as well as identifying and filtering records in accordance with Trust policies, key performance indicators (KPIs), and departmental standard operating procedures (SOPs).
- Scanning and Compliance: You will ensure that all documentation is scanned accurately into the system, meeting agreed targets and timescales. The role also involves reviewing both storage of case notes to support retention and destruction processes. This includes ensuring that all records correspond with the Patient Administration System (PAS) and comply with information governance standards.
- Support and Flexibility: All staff are expected to support other areas of the department as required to maintain service delivery. Although primarily based at the Health Records Hub at Royal Derby Hospital, you may occasionally be required to work at the Health Records Department based at The Johnson Building on Pride Park and in the Health Records Hub at Florence Nightingale Hospital.
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Key Information
- Contract: Roles will be fixed term contracts until end of March 2027.
- Application Deadline: Closing date for applications: 03/08/2026
- Interview: Interview date: 17/08/2026
About Us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people, and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness, and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
What We Offer
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
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Key Facts
- Our hospitals see more than 4,000 outpatients daily.
- We see more Trauma & Orthopaedic outpatients than any other Trust – over 3,300 per week.
- An average 860 patients are seen in A&E every day – 6th largest in the country.
- Our hospitals admit more than 220 emergency patients daily.
- We carry out more planned surgical operations than any other Trust in England with almost 50,000 operations taking place in our 52 operating theatres.
- We are one of only 5 Trusts nationally with more than 50 operating theatres.
- We carry out more than 300 elective procedures each working day.
- We employ 12,000 staff across our 5 hospital sites.
Contact Information
For further details/informal visits contact:
- Name: Tracy Holmes
- Job Title: Team Leader
- Email Address: tracy.holmes2@nhs.net
- Telephone Number: 01332 787979
William Skelton
01332 287399
We’d love to hear from you! If you have any questions about the role, team, or working environment, feel free to get in touch for an informal chat. Speaking with us before applying is completely optional, but it can help you decide if this opportunity is the right fit for you.
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