Portsmouth Water
Health & Safety Coordinator
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Health & Safety Coordinator
Are you looking to build a career in Health & Safety while making a real difference in an essential service? At Portsmouth Water, we're seeking a proactive and organised Health & Safety Coordinator to support the day-to-day delivery of our health and safety programme. Working closely with our Health & Safety Advisor, you'll play a key role in maintaining safety records, supporting compliance activities, coordinating training, and helping to ensure a safe and healthy working environment across the business. This role offers an excellent development opportunity, with ongoing technical guidance and a clear pathway into a Health & Safety career.
Key Responsibilities
- Log workplace accidents, near misses, and incidents into safety software (e.g., RIDDOR reports, Datix). Compile statistical data and generate trending reports for management.
- Track compliance metrics like fire warden certifications, risk assessment renewal dates, and health surveillance appointments.
- Administration: Maintain hard-copy and digital filing systems for audits, safety policies, and equipment maintenance logs.
- Serve as the first point of contact for safety-related inquiries.
- Support the maintenance of health and safety policies, procedures and records by tracking review dates, updating document registers and preparing draft updates for review by the Health & Safety Advisor.
- Attend site visits with, or under the guidance of, the Health & Safety Advisor to record observations, update actions and support follow-up administration.
- Maintain the risk assessment tracker, prompt managers when reviews are due and support the Health & Safety Advisor with document control and follow-up actions.
- Record incidents and near misses in the relevant system, collate supporting information and escalate to the Health & Safety Advisor for review, investigation and action planning.
- Prepare routine health and safety data, dashboards and meeting packs using agreed templates, ensuring information is accurate and submitted on time.
- Promote proactive reporting of hazards, near misses and high potential incidents and develop actions for improvements.
- Monitor external service providers to audit, inspect and maintain safety related equipment and regulatory risk assessments (including fire risk assessments, first aid, breathing apparatus etc).
- Proficiency in Microsoft Office Suite (Word, Excel, SharePoint, and Outlook) and experience managing safety or HR databases.
- High attention to detail for handling confidential records, tracking expiry dates, and maintaining accurate logs.
- Strong written and verbal communication for interacting with staff at all levels and external contractors.
- A foundational understanding of general UK health and safety practices (such as IOSH or NEBOSH qualifications) is desirable.
- Review our policies, procedures and risk assessments and communicate changes to ensure our teams have the best possible resources to support with risk control.
- Monitor performance through collation of leading and lagging information and prepare for periodic management reports and presentations.
- Act as an initial point of contact for routine health and safety administration queries and refer technical matters to the Health & Safety Advisor.
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Skills, Qualifications & Competencies
- Demonstrates high standards, leading by example and promoting a positive safety culture.
- Excellent communicator with the ability to influence.
- Strong stakeholder engagement skills and customer-focused approach.
- Self-motivated, enthusiastic and able to foster collaborative working.
- Excellent problem solving and analytical skills.
- Strong IT skills, including use of Microsoft packages.
- Strong administration skills, accuracy, IT confidence.
- Excellent knowledge of health and safety legislation, policy and best practice is desirable.
- Experience of risk management, method statement review, site inspections and investigations.
- Demonstrable experience of working in a safety environment within the Utilities, Engineering, Construction or Manufacturing sectors.
- IOSH or/and NEBOSH qualification.
- Must hold a full and valid driving licence.
- Experience using compliance systems.
If you are successful for the role, you will be required to undergo Baseline Personnel Security Standard (BPSS) pre-employment checks that will include a basic disclosure check. Depending on the role, you may also be required to go through the national security vetting process for either a CTC or SC clearance check. Any offer of employment is conditional upon completion and receipt of satisfactory checks.
💬 We recognise people want to work in a variety of different ways, and that’s why we’re happy to consider flexible working arrangements. Please feel free to talk to us at interview about the flexibility you may be looking for.
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📌 Please note, we may close this advert early if we receive a high volume of applications — so we encourage you to apply as soon as possible to avoid missing out.
🌍 We’re committed to equality, diversity and inclusion, and we actively encourage applications from all sections of society.
🛂 Please be aware, the Company has a responsibility to ensure that all employees are eligible to live and work in the UK.
📬 Due to the high volume of applications we may receive, we’re unable to respond to every applicant individually. If your application is of interest, we’ll usually be in touch within 4 weeks of receiving it.
What can Portsmouth Water offer you?
At Portsmouth Water, we believe in rewarding our people. Here’s just a taste of what’s waiting for you when you join the team:
- Holidays Made Better: Enjoy 25 days of annual leave, plus bank holidays, giving you plenty of time to relax, recharge, and explore.
- A Pension That Works for You: We’ll help secure your future with a generous pension scheme, contributing up to 15% – because your tomorrow matters as much as your today.
- Performance Pays Off: You could earn a non-contractual bonus of up to 6% of your basic salary, linked to company performance – because when we succeed together, you should benefit too.
- Family Comes First: Whether you’re welcoming a new arrival through birth or adoption, we’ve got your back with enhanced maternity, paternity, and adoption leave and pay.
- Social Events: All expenses covered summer and winter social events.
- Peace of Mind, Always: Our life assurance scheme gives your loved ones extra security, with a 4x salary lump sum benefit in case the unexpected happens.
- Comprehensive Wellbeing Support: Whether you need confidential mental health and wellbeing advice 24/7 through our Employee Assistance Programme, or physical health support via our Virtual GP service (available 8am–10pm, 7 days a week for you and your immediate family), help is always close at hand with the HealthHero app.
- PW Perks – Treat Yourself!: Enjoy exclusive discounts at thousands of retailers, plus exciting benefits like:
- Electric Vehicle Scheme (after 1 year)
- Cycle to Work Scheme
- Health Cash Plan -...and so much more!
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