First Aid

• Manage, coordinate, and support the first aid team, ensuring adequate coverage and up-to-date certifications.
• Undertake First Aid at Work training (fully funded if not already held) to join the physical response team.

Facilities & Building Management

• Serve as the primary contact for the building landlord, maintaining a strong relationship to ensure all obligations are met.
• Own the Building Management System (BMS), proactively monitoring HVAC to maintain a stable environment.
• Test and maintain the fire alarm system and all critical building alarms, and schedule all statutory compliance testing (PAT, fixed wire, emergency lighting, legionella, generator load testing), maintaining accurate records.
• Act as the primary contact for our outsourced canteen provider, ensuring our in-house equipment is maintained, breakdowns are resolved swiftly, and service standards are met.
• Administer the parking allocation app and access control.
• Own and take part in the critical alarm rota, ensuring site coverage, and respond to out-of-hours call-outs when on duty.

Contractor & Supplier Management

• Act as the primary contact for all facilities contractors and suppliers.
• Manage contractor visits: review risk assessments and method statements (RAMS) for higher-risk work, issue safety permits where required, and ensure all visiting contractors sign in and are briefed on site safety rules.
• Monitor contractor performance, addressing shortfalls and escalating where necessary.

Administration & Logistics

• Develop, review, and update Standard Operating Procedures (SOPs) to ensure all critical H&S and facilities tasks are clearly documented and consistently followed.
• Raise purchase orders, track spend, and process supplier invoices.
• Manage incoming/outgoing post, couriers, and international shipping including customs documentation and Dangerous Goods requirements for lab samples.
• Ensure the office and lab environment is well-presented, well-stocked, and operationally ready.
• Maintain an audit-ready filing system for all compliance certificates, maintenance logs, permits, and insurance documents.
• Keep the Planned Preventative Maintenance (PPM) schedule current, ensuring no statutory tasks are missed.
• Administer the Specsavers eyecare voucher scheme, issuing vouchers to eligible employees in line with our DSE policy and maintaining accurate records.

Projects & Continuous Improvement

• Support office moves, lab equipment installations, and space planning projects where required.

Skills, Knowledge and Expertise

Required

• NEBOSH General Certificate in Occupational Health and Safety or a similar qualification/experience.
• Proven experience in a standalone or heavily autonomous H&S and Facilities role.
• Good applied knowledge of UK H&S legislation and compliance requirements in mixed office/lab environments (COSHH, LEV, pressure systems, fume cupboards, legionella).
• Experience writing and implementing H&S policies, risk assessments, and safe systems of work.
• Working knowledge of BMS, fire alarm panels, and critical alarm management.
• Comfortable with processing administrative tasks such as purchase orders, invoice tracking, and budget administration.
• Experience managing contractors, reviewing RAMS, and issuing permits to work.
• Strong relationship-building skills with landlords, managing agents, and external stakeholders.
• Proficient in Microsoft Office.
• Flexible approach with willingness to attend site out-of-hours on occasion.
• Personal qualities: autonomous, hands-on, confident to challenge at all levels, resilient, grounded, and a genuine team player who thrives in a friendly, supportive environment.

Desired

• Full First Aid at Work qualification (training funded if not already held).
• Additional NEBOSH qualifications (Fire Safety, Environmental).
• IOSH Managing Safely certification.
• IWFM qualification or membership.
• Knowledge of international shipping, customs, and exports.

Benefits

Joining our team, you'll receive a great benefits package.

Benefits include:

• Annual bonus
• Continued training and development
• Private medical insurance
• Travel insurance
• Life insurance
• Flexible benefits system
• 25 days holiday with the option to buy or sell days
• Great discounts on Samsung products
• Free on-site gym and canteen

We know that the diversity of our team is integral to our continued success. We encourage people to apply from all backgrounds. Please let us know if you need any reasonable adjustments to take part in this recruitment process and we'll do our best to arrange these if needed.