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Hospital Tender Management Intern
Role Purpose
The role includes management of hospital tenders, distributor coordination, off-contract claims processing, and documentation administration. This role provides an excellent opportunity to gain hands-on experience in pharmaceutical hospital operations, procurement processes, distributor management, and cross-functional collaboration with Finance, Commercial, and Supply Chain teams.
Key Responsibilities
Tender Management Support
- Assist with the administration and maintenance of hospital tenders across procurement platforms
- Support the preparation and submission of tender documentation
- Update and organize tender records and contract documentation
Distributor Coordination
- Support communication and coordination with hospital distributors, including:
- Mawdsleys
- AAH Pharmaceuticals
- Assist in tracking orders, allocations, and distributor-related queries
- Maintain accurate records of distributor communications and activities
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Off-Contract Claims Administration
- Assist in the collection, review, and validation of off-contract claim documentation
- Maintain claim trackers and ensure supporting documentation is complete
- Follow up with internal stakeholders and distributors regarding claim requirements
- Support the resolution of routine claim-related queries
Documentation & Compliance
- Maintain and organize tender, claims, and contract documents
- Ensure records are accurate, complete, and stored in line with company procedures
- Support document reviews and data checks to ensure accuracy and compliance
- Assist with audit preparation and document retrieval when required
Finance Support
- Prepare and compile documentation for finance processing
Reporting & Administrative Support
- Update spreadsheets, trackers, and databases related to tenders and claims
- Support ad hoc administrative tasks
- Collaborate with Commercial, Finance, and Supply Chain teams on operational activities
Skills & Competencies
- Strong attention to detail and accuracy
- Good organizational and time-management skills
- Effective verbal and written communication skills
- Ability to work collaboratively with multiple stakeholders
- Basic analytical and problem-solving skills
- Proficiency in Microsoft Office Excel
- Willingness to learn healthcare, procurement, and pharmaceutical business processes
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Qualifications
- Recently completed a degree in:
- Business Administration
- Healthcare Management
- Supply Chain Management
- Life Sciences
- Or a related discipline
What You Will Gain
- Exposure to NHS hospital tender processes and procurement systems
- Experience working with distributors such as Mawdsleys and AAH
- Understanding of pharmaceutical commercial operations and claims management
- Practical experience in stakeholder management, finance coordination, and contract administration
- Development of analytical, organizational, and operational skills within a healthcare environment
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