Well-Safe Solutions
HR Administrator
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Company Description
With origins as the world’s first Tier 1 contractor specialising in well decommissioning, Well-Safe Solutions offers full project capability in-house. This service offering includes front-end engineering and design, subsurface basis of design, drilling, workover, intervention, remediation, completion and decommissioning, backed by a skilled team.
We also provide bespoke geothermal and CCS legacy well support, maximising economies of scale to unlock time and financial savings for clients.
Three owned and operated assets – the Well-Safe Guardian and Well-Safe Defender semi-submersible rigs and Well-Safe Protector jack-up rig – exclusively support well life cycle operations around the world.
Well-Safe Solutions collaborates closely with clients to realise their well life cycle activity as part of the transition towards net zero carbon emissions. Founded in 2017 and now with 300+ employees, the company operates internationally from its Aberdeen, UK headquarters and Kuala Lumpur, Malaysia.
Role Description
The Human Resources Administrator will report directly to the HR Manager. This position is a full-time, hybrid role based in Aberdeen, though there may be the requirement to visit and work at other company locations as required. The HR Administrator will be required to provide high-quality, accurate and responsive administrative support across the HR function, including HR, Training and Competence, Payroll, and Culture and Development.
The HR Administrator will support the effective delivery of day-to-day HR administration across the employee lifecycle, helping to ensure that HR systems, employee records and administrative processes are maintained accurately and efficiently.
Key Responsibilities
The HR Administrator will be required to:
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HR Administration
- Coordinate onboarding activities, ensuring a smooth and welcoming experience for new employees and that all required documentation, pre-employment checks and certification are received, verified and accurately recorded.
- Provide day-to-day HR administrative support across the employee lifecycle, including processing approved documentation and system updates relating to joiners, contractual changes, promotions, salary changes and leavers.
- Provide administrative support throughout the recruitment process, including monitoring the recruitment inbox, posting job advertisements, corresponding with candidates, arranging interviews and preparing approved offer documentation.
- Review speculative CVs and retain details of potentially suitable candidates within SharePoint for future recruitment opportunities.
- Administer probation processes, maintaining accurate records and supporting the timely completion of required documentation.
- Maintain accurate and up-to-date employee information across HR systems, including D365 HR and the Company’s Training Management System, 3TX in line with GDPR and company requirements.
- Monitor the HR inbox, responding to routine enquiries, directing queries to the appropriate HR focal point.
- Maintain company organisation charts and ensure current versions are available on the Employee Hub.
- Accurately maintain employee files, HR records and Employee Hub and News content.
- Provide administrative support for key HR projects and initiatives, ensuring effective coordination and timely completion of project activities.
- Handle personal, employment and payroll information with integrity and in accordance with confidentiality and data protection requirements.
Training & Competence
- Support the co-ordination of internal training requirements.
- Coordinate associated bookings and administration of offshore medicals.
- Update and maintain employee profiles in 3TX as part of onboarding, ensuring accurate details and uploading of certification.
- Support HR logistics coordinator with the preparation of the gauging tool.
- Provide administrative support for the employee familiarisation process by updating the tracker to reflect confirmed organisational changes, including transfers, promotions, role changes and new position IDs.
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Culture & Development
- Provide administrative and co-ordination support for employee engagement, culture, learning and development initiatives.
Payroll & Benefits
- Ensure the HR system is accurately and promptly updated to reflect onboarding, contractual changes and leaver actions, to support processing of payroll.
- Supporting benefits administration and escalating payroll queries to Rewards Advisor as required.
Knowledge & Competency
Essential
- Previous experience in an HR administration role, or a strong administrative role involving confidential information, systems and multiple stakeholders.
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Clear and professional written and verbal communication skills.
- Ability to manage competing priorities and deliver work within required timescales.
- Proficient in Microsoft Office applications.
- Ability to handle confidential and sensitive information with discretion and integrity.
- A proactive, collaborative and service-focused approach.
Desirable
- Experience using HR information systems, training management systems or similar business systems.
- Experience in an operational, engineering, energy or offshore environment.
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