HR Administrator - Belfast

Position Overview

As an HR Administrator, you will play a pivotal role in shaping our Company success by providing confidential and pro-active administrative support across the full employee life cycle to the HR Central advisory team, employees, and performance managers.

This role would be reporting into one of our HR managers, and you will work closely with colleagues in the HR function and wider business to deliver excellent service to stakeholders across the business.

What does the role entail?

• First point of contact for employees and performance managers with HR related queries by managing the Team’s mailbox daily. This will include reviewing and triaging each query to the appropriate team member or internal team.
• Ensure HR systems are updated and maintained with the latest employee information and conduct monthly audit checks to ensure integrity of data.
• Take responsibility and proactively manage the administration of our key HR processes across Joiners, Movers, and Leavers including generation of offer letters and contracts, probation, onboarding of new employees, and processing resignations.
• Managing the NI Fair Monitoring process.
• Assist with the identification, development, and implementation of process improvements.
• Assist with other administrative tasks for the HR Central team as required. This may include note-taking at formal meetings.

What we’re looking for?

• Previous experience of working in an HR administrative role ideally within a People practice, and within a professional services environment.
• Previous experience of NI Fair Monitoring.
• Ability to prioritise a busy workload, working to tight deadlines while maintaining a high level of attention to detail and accuracy.
• Evidence of excellent planning, administration, and organisational skills, with a flexible approach to managing tasks in order to meet changing and conflicting demands.
• Experience of inbox management and file management.
• Drafting and reviewing of employment contracts.
• An understanding of managing the visa process.
• Evidence of working collaboratively as a team, maintaining good working relationships, and contributing to the team’s overall performance.
• Evidence of excellent interpersonal and communication skills, with an ability to communicate clearly with a variety of internal and external stakeholders/audiences.
• Knowledge of HR practices and experience working with an HRIS (Sage People advantageous).
• A good understanding of GDPR and working in a team environment where personal data is kept confidential, protected, and secure.
• Strong IT capabilities including MS Office (Outlook, Word, and Excel).
• Passion for supporting people and contributing to a positive work culture.
• An HR qualification or CIPD would be advantageous.