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Job Title: HR Administrator
Purpose of the Position:
The main purpose of this role is to handle the essential day-to-day tasks for the HR team, such as maintaining employee records, onboarding new hires, managing HR systems, processing payroll/benefits, and ensuring compliance while serving as a key point of contact for employee enquiries.
The jobholder will contribute to the continuous development of the Omexom HR team through flexibility and adaptability to meet business requirements. This is a developmental role; the jobholder should possess a desire to progress a career in HR to support the growing needs of the business.
Responsibilities & Duties:
Including but not limited to the following:
- Maintain accurate personnel files, update HR databases, and manage attendance/leave records.
- Prepare new hire paperwork, co-ordinate orientation, schedule interviews, and manage onboarding logistics.
- Act as the first point of contact for employee questions about policies, benefits, and procedures.
- Assist with compensation, benefits enrolment, tracking leave, and processing allowances.
- Maintain employees' files, and ensuring adherence to company policies and labour laws.
- Compose and issue employee correspondence as required.
- Ad hoc duties as required to assist HR department.
- Act as a role model for Omexom Company Values.
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Governance:
Interfaces and relationships with key stakeholders:
- Employees
- HR Team members
- Line Managers
- New Hires
- Candidates
- Payroll and Finance departments
- IT department
- Senior Leadership
- Benefit providers
- Occupational Health providers
Person Specification
Qualifications and experience
- Recent experience in providing administrative support within a busy department.
- A good standard of educational attainment with a minimum requirement for GCSE passes in English and Maths.
- Be able to demonstrate excellent communication skills, both verbal and written, with strong interpersonal skills to be able to build relationships and relate to staff at all levels.
- Sound IT skills, including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
- Excellent attention to detail and organisation skills.
- Be able to work under pressure, be a team player, and have a high level of self-motivation.
- Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
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Desirable criteria
- Previous administrative experience working within HR / Recruitment.
- Experience of recruitment processes / interview management.
- Level 3 CIPD Qualification or willingness to work towards.
Values
In line with Omexom’s values, the jobholder must possess the following qualities:
Team Spirit & Generosity
- Able to work effectively within and contribute to the Omexom team to deliver results, provide support, and drive performance.
Trust and Empowerment
- Enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
Integrity and Responsibility
- Enjoy taking responsibility for their duties and managing these effectively to ensure efficient, high-quality results.
Innovation & Entrepreneurship
- Continually strive to improve processes and introduce new initiatives to improve efficiency.
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