CCS Adoption
HR and Office Coordinator
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Salary: £29,669 to £30,824 FTE (pro rata for 20 hours), depending on skills and experience
Hours: 20 hours per week (flexible working pattern)
Location: Bristol office with hybrid working
Contract: Fixed-term contract for 2 years
Closing Date: 9 am Monday 21st September 2026
Interview Date: 24th or 25th September 2026
We’re looking for an organised and proactive HR & Office Coordinator to support the smooth running of our people processes and office environment. This is a varied role that would suit someone who enjoys working across HR administration, recruitment, compliance and office coordination in a small organisation.
As a close-knit team of around 30 staff (18 FTE), this role offers a broad range of responsibilities and the opportunity to be involved in many aspects of organisational life. Much of the role centres on coordination, administration and maintaining effective systems and processes, helping to ensure colleagues have the support they need to work effectively.
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About the role
Working closely with managers and colleagues across the organisation, you will play a key role in supporting our people, maintaining compliance and helping our office environment run smoothly.
Key responsibilities include
- Coordinating HR administration throughout the employee lifecycle, including onboarding, probation monitoring, employee records and contractual changes.
- Supporting recruitment activity, including advertising vacancies, arranging interviews, coordinating pre-employment checks and communicating with candidates.
- Maintaining accurate HR, safeguarding and compliance records and supporting organisational reporting requirements.
- Providing first-line support on HR processes and policies, escalating more complex matters where appropriate.
- Supporting health and safety, data protection and compliance activities through effective administration and record-keeping.
- Coordinating office administration, supplies, room bookings and relationships with external providers.
- Helping to improve processes and systems while ensuring colleagues have the information and support they need.
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About you
We’re looking for someone who:
- Has experience in HR administration, recruitment, office management or a similar business support role.
- Is highly organised and able to manage a varied workload effectively.
- Has excellent attention to detail and is comfortable working with confidential information.
- Has strong written and verbal communication skills and enjoys building positive working relationships
- Is confident using Microsoft 365 and organisational systems.
- Is proactive, approachable and enjoys working as part of a small, collaborative team.
Experience of HR systems, facilities coordination, compliance administration or working in the charity, education, social care or public sectors would be beneficial but is not essential.
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