HR Apprentice

The HR Apprentice provides essential administrative support to the London HR team, acting as a first point of contact for HR queries and ensuring smooth delivery of core processes across the employee lifecycle. The role focuses on coordinating onboarding and probation processes, maintaining HR systems and records, and supporting day-to-day HR operations with accuracy and efficiency.

Responsibilities:

• Provide proactive administrative support to the team, including but not limited to:
  • Liaising with line manager on the timely coordination for all employee's mid and end of probation meetings and the issuing of appropriate documentation.
  • Preparing HR correspondence, using DocuSign where appropriate e.g. probation completion letters and reference requests.
  • In conjunction with the HR Coordinators and HR Advisor, organizing the Insights programme for work experience students.
  • Uploading headshots to Workday and HR pages on the intranet.
  • Running Workday reports: weekly headcount report; weekly contact details report and ad hoc reports.
  • Monthly updates to organizational charts, including New Starter tab on intranet.
  • Preparing Induction schedules for new joiners and arranging buddies and supervising partners.
  • Assisting the Senior HR Manager and HR Advisor with various HR audits, including medical questionnaires in NetDocs.
  • E-filing including creating new staff files.
  • Saving completed medical questionnaires from new starters in the relevant employee NetDocs folder.
  • Scanning and shredding physical employee files.
  • Ordering staff gifts, new baby hampers, flowers, etc.
  • Preparing invoices for payments and completing the invoice tracker.
  • Managing the HR inbox and directing emails to the appropriate team members.
  • When required, providing support to the Recruitment and Professional Development teams during busy periods.
  • Ad hoc project work as required.