TOPPAN Packaging Americas
HR Apprentice
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HR Apprentice
Hull, UK
Hybrid - 3 days on-site
Full-time - 35 hours per week
Position Summary
The HR Apprentice provides people-related administrative and coordination support across the employee lifecycle while developing practical people management and HR knowledge and professional capability. Working under the guidance of the HR team, the role supports recruitment, onboarding, employee records, benefits administration, reporting, and day-to-day employee queries.
The position offers structured development through workplace learning and an appropriate HR apprenticeship programme - Level 3 HR Support.
The HR Apprentice is expected to work accurately, maintain confidentiality, provide a positive employee experience, and gradually take on greater responsibility as knowledge and competence develop.
Primary Responsibilities
HR Administration & Employee Records
- Support the accurate maintenance of employee records, people data, HR systems, files, and documentation.
- Prepare routine letters, forms, reports, and employee communications using approved templates.
- Process employee changes promptly and accurately, escalating queries or discrepancies where required.
- Handle personal and sensitive information confidentially and in line with data protection requirements.
Recruitment, Onboarding & Offboarding
- Support recruitment activity, including advertising vacancies, arranging interviews, and communicating with candidates and managers.
- Coordinate pre-employment checks, references, contracts, induction information, and new starter documentation.
- Support a consistent onboarding experience and ensure required records and actions are completed.
- Assist with leaver administration, exit documentation, system updates, and relevant notifications.
Payroll, Benefits & Employee Changes
- Collate and check people and HR information required by payroll and external providers, working within agreed deadlines.
- Support the administration of pensions, private medical cover, holidays, long-service recognition, and other employee benefits.
- Help respond to routine payroll and benefits queries, referring complex or sensitive matters to the appropriate HR team member.
- Maintain accurate trackers and follow actions through to completion.
Employee & Manager Support
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- Act as a helpful first point of contact for routine people and HR queries and signpost employees and managers to the correct guidance or support.
- Support managers with standard people-related and HR processes and documentation under the direction of the HR team.
- Assist with meeting coordination, note-taking, and follow-up actions where appropriate.
- Provide a professional, approachable, and people-focused HR service.
Reporting, Process Improvement & Projects
- Prepare regular people and HR reports and management information, checking data for accuracy and completeness.
- Support the review and maintenance of job descriptions, process documents, templates, and employee information.
- Identify opportunities to simplify or improve administrative processes and raise suggestions with the HR team.
- Contribute to HR projects and people initiatives, engagement activities, learning initiatives, and other business priorities.
Learning & Professional Development
- Complete the required apprenticeship learning, assignments, and assessments within agreed timescales.
- Apply learning in the workplace and actively seek feedback to build confidence and competence.
- Develop an understanding of employment legislation, HR policies, people practices, ethical practice, and accepted professional standards.
- Take responsibility for personal development and progressively broaden knowledge across the employee lifecycle.
Nature & Scope
Contacts
- Regular contact with employees, line managers, and members of the HR team.
- Interaction with regional HR colleagues and internal service functions.
- Contact with external recruitment, training, payroll, and benefits providers as required.
Level of Responsibility
- Works under the guidance and supervision of the HR Manager with responsibility increasing as capability develops.
- Accountable for completing assigned activities accurately, confidentially, and within agreed timescales.
- Expected to recognize the limits of authority and escalate sensitive, complex, or high-risk matters promptly.
Decision-Making Authority
- Makes routine administrative decisions within agreed processes and guidance.
- Does not provide independent HR advice or make decisions on employee relations matters.
- Refers exceptions, policy interpretation, and sensitive issues to the appropriate HR team member.
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Working Environment
- Office-based with hybrid flexibility where appropriate and in line with business requirements.
- Occasional flexibility may be required to support deadlines, meetings, and/or employee activities.
- Limited travel to other business locations or training venues may be required.
Knowledge & Skills Required
- A genuine interest in developing a career in people and HR and completing an HR apprenticeship.
- Strong attention to detail with good organizational and time-management skills.
- Clear written and verbal communication skills and the confidence to work with people at different levels.
- A professional, discreet, and trustworthy approach when handling confidential information.
- Good people skills and a helpful, collaborative working style.
- Ability to prioritize tasks, meet deadlines, and ask for support when required.
- Competence in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams, or willingness to develop these skills.
- A proactive approach to learning, problem-solving, and continuous improvement.
- Ability to work independently on routine tasks while contributing positively as part of a team.
- Commitment to Trident values, inclusion, and professional standards.
What will we provide for you?
You will get to work for a company that is proud of who we are, what we do, and how we treat our people – and become part of our Trident DNA. We offer great development and progression opportunities around the Globe, a competitive salary, a benefits package plus hybrid working, an early finish on a Friday, and a generous holiday allowance.
Recruitment Timeline
(may be subject to change)
- Application deadline: 31st August 2026
- First Stage Interviews (on-site): W.C 7th September 2026
- Second Stage Interviews (on-site): W.C 14th September 2026
Trident is proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from individuals of all backgrounds and strive to provide a fair and unbiased recruitment process.
Any CVs submitted by recruitment agencies without prior agreement will be considered unsolicited and will not incur any fees.
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