HR Assistant (12 month FTC)

Key Internal Relationships

• HR Advisers
• HR Managers
• Payroll Team
• Recruitment Team
• Centre of Excellence Teams within HR
• Fee Earning Divisions (including Partners, Associates, Legal PA Managers, Group Executive Assistants, and PAs)
• Other Business Services Teams (including Learning & Development, Office Operations & IT)

Key External Relationships

• Solicitors Regulation Authority (SRA)
• Referencing Provider

Key Responsibilities

• The HR Generalist team is managed by the HR Manager, Operations, and is responsible for providing general HR support to all business areas via the 'AskHR' helpdesk.
• The AskHR helpdesk is the first point of contact for day-to-day HR related queries and requests offering a general advisory service across the Firm.
• Classifying queries and requests at first instance before assigning to members of the team.
• Supporting the end to end employee life cycle by providing administrative assistance to the HR Business Partners and the wider HR team.
• Maintaining personnel records, ensuring that all employee information is up to date and accurate on HR.Net.
• Coordinating the weekly new joiner induction, liaising with the Recruitment, Office Operations and IT Training teams to ensure a smooth client experience.
• Managing the on-boarding process for new joiners, liaising with the Firm's external referencing provider to ensure pre-employment checks are completed by the joiner's probation date.
• Managing end to end Parental Leave processes for all employees.
• Assisting with ER related issues such as disciplinaries and redundancies by taking a full and accurate note of the meeting.
• Coordinating monthly payroll submissions by ensuring all instructions are added to the payroll data room and are approved by the HR Business Partners before payroll cut off.
• Monitoring frequent sickness absence and escalating to the HR Business Partners where appropriate.
• Conducting ad-hoc New Joiner Chats and Exit Interviews, providing feedback to the HR Business Partners where appropriate.
• Running the weekly Joiners, Movers and Leavers report and uploading to the Firm's Intranet.
• Coordinating the bi-annual General Trainee Induction, arranging speakers and training materials, collating feedback and liaising with the Learning & Development, Office Operations and Audio Technician teams to ensure a smooth client experience.
• Supporting the Annual Performance, Salary and Bonus Review by attending group moderation meetings and talent sessions, data checking and letter production.
• Assisting the HR Manager, Operations with the annual renewal of SRA Practicing Certificates for Partners, Registered Foreign Lawyers and England and Wales qualified solicitors globally.