ROLE SUMMARY

To support HR Business Partners with end-to-end Employee Life-cycle activities for all employees based in the UK and to provide support to our Talent Acquisition Partner with Recruitment hiring at all levels for the UK and Europe (Germany & France).

PREVIOUS EXPERIENCE

Demonstrable prior Experience as a HR Assistant/Administrator, preferably gained within a Financial or Professional Services environment.

ROLE RESPONSIBILITIES

Onboarding, Employee Lifecycle and Offboarding

• Responsible for admin tasks related to all Employee lifecycle queries.
• Ensuring offers of employment are made in accordance with company policies and procedures.
• Managing the collection of New Joiner Information to ensure the smooth production of contract offers to candidates.
• Liaising with candidates, Hiring Managers and Third-Party Vendors to manage the onboarding process, including pre-employment screening, RTW/Visa checks and processes.
• Improving and implementing processes to aid in the production and management of the offer and onboarding processes.
• Management of Employee Data records in the HRIS (SDWorx) ensuring that all information is accurate and kept up to date.
• Coordination of the Day 1 HR New Joiner Inductions.
• Produce contract variation letters and FTC contract extensions.
• Provide Employer references including Regulatory reference (in conjunction with Compliance and HRBPs);
• Managing the probation process, ensuring HRBPs are kept updated on their status.
• Monitoring and reporting on Employee absences via the HRIS.
• Managing regular and ad-hoc employee reporting in compliance with the GDPR and company policies.
• Managing the Maternity/Paternity/Shared Parental Leave processes with support from HRBP’s – ensuring H&S requirements are considered; and that all maternity related documentation has been received and issuing all leave related letters.
• Assisting with Internal/External HR Audits and Regulatory data requests.
• Managing the Leaver processes, such as arranging exit interviews, issuing leaver letters, sending business notifications.
• Responsible for ensuring that all new employees and any existing employees employment changes are made accurately in the HRIS for each monthly payroll and reporting cycles.
• Ensure all Employee, Payroll and Benefit records and Org Charts are kept up to date in HR systems for regular MI/Reporting requirements across the business.