Role overview

We are recruiting for a HR Assistant to join the Early Careers Development team.

The Early Careers Development Team is part of the HR Department and the wider Business Services function based at the firm’s head office in London. The Early Careers Development Team supports Trainee Solicitors, future Trainees and Solicitor Apprentices through their early careers journey, including law school, onboarding, seat allocations, secondments and qualification. The HR Assistant role works alongside a team of HR Assistants and HR Administrators on a range of generalist HR support activities whilst specialising in Early Careers Development.

Key responsibilities

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.

• Organise and help present at future joiner events.
• Organise and present at early careers induction and communicate starting details.
• Coordinate early careers onboarding, including pre-joining communications, inductions and right to work checks.
• Help coordinate SQE bookings and results and maintain the relevant records and trackers. Triage reimbursement and loan requests, escalating as required.
• Share information and collaborate with teams across the firm including the Early Careers Recruitment and Learning & Development teams.
• Liaise with BPP in relation to attendance, results, and some employee relations or wellbeing matters, and support the ongoing relationship with the provider.
• Support with the bi-annual qualification process, including producing qualification packs, ensuring meetings are scheduled, producing paperwork, processing leavers, and monitoring the receipt of practicing certificates.
• Support international and client trainee secondment processes including producing secondment paperwork, maintaining trackers, updating HR records and liaising with necessary teams regarding people moves.
• Own the Brussels secondment process, including managing applications, assessing suitability, liaising with Group Trainee Partners and managing outcomes.
• Coordinate cyclical seat rotation process including managing supervisor allocations,
• Oversee and deliver the Continuity Partner and buddy programmes.
• Maintain HR records to ensure LeaP (online learning and performance system) and People Portal records are accurate and reflective of changes.
• Assist with employee relations cases including but not limited to, health and well-being, absence and performance management.
• Oversee trainee performance review completion metrics, working with Group Trainee Partners to ensure reviews are completed in a timely manner.
• Provide ongoing support across trainee processes and other ad hoc tasks as required.
• Maintain all central Early Careers Development trackers and data. Keep accurate and up-to-date process notes for all processes.
• Be responsible for the Early Careers Development inbox, responding to queries such as holiday or reference requests and escalating as required.
• Review holiday usage metric and send holiday reminders at each seat rotation. Support holiday queries, calculations and annual carry forward processes.
• Review the trainee intranet and seat selection brochure every six months to keep information up to date. Work with the HR Advisory team to review and update employee handbook policies regularly.
• Process invoices and expenses.
• Maintain a good working knowledge of SRA requirements, particularly in early careers.
• Support the Early Careers Development team and HR Advisory team with projects.
• Seek ways to develop processes and efficiencies, including using AI effectively.