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Job role: HR Assistant
Hours: Monday to Friday, 09:00 - 17:00 (35 hours per week)
Happy to talk flexible working
Hill Dickinson are proud to be named as a Top Ten Employer for Working Families 2025 for the second year running and so, we are happy to consider flexible working opportunities to help you balance your work and home life.
Team: HR Operations
Location: Liverpool
Role Overview
Introduction to the role:
Reporting to the HR Operations Team Leader, you will provide full HR administration support for approximately 1100 people. As an HR Assistant you will be responsible for processing new starters, leavers and movers in the business and act as a main point of contact for general HR queries, ensuring the prompt resolution of queries and requests.
Introduction To The Team
You will be part of a wider HR & Development team that services the firm across areas such as employee relations, early careers, recruitment, learning & development, HR systems, diversity & inclusion, talent & development and reward. Led by Chief People Officer, Carolyn Morgan, the team is currently made up of 30 people, who strive to deliver a seamless service to all Partners and employees.
Key Responsibilities
- Being the first point of contact for all HR queries
- Preparing offers of employment and contracts for new starters and variations (i.e. changes in employment details) for existing employees
- Undertaking pre-employment checks as part of the new starter process and preparations for the new starter induction
- Full administration of the leaver process, to include inputting on the system, liaising with the leaver and the team and advising the firm accordingly
- Advising payroll of monthly changes, new starters and leavers and any deductions required from salary
- Accurate inputting of data on the HR system, such as new starters, leavers, variations, holidays, absence and appraisal information
- Working with colleagues to identify patterns of sickness and report to the HR Advisors/Managers regarding matters of concern
- Completing all maternity/paternity administration and acting as a point of contact for employees on maternity/paternity/adoption/shared parental leave
- Checking holiday calculations and advising colleagues on holiday rules
- Sending exit surveys and reporting the results to managers
- Involvement in recruitment activity such as placing adverts, reviewing CVs and setting up interviews
- Assisting with the induction process and delivering induction presentations
- Producing regular and ad hoc reports from the HR system
- Arranging payment of invoices
- Covering administration work of colleagues in their absence
- Involvement in ad-hoc HR projects as required
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What Are We Looking For
Important criteria:
- Previous administration experience
- Ability to operate in a busy environment
- Competence in English, Maths and all Microsoft IT software
- Excellent attention to detail and high accuracy
- Ability to work well under pressure, prioritise, multi-task and ensure deadlines are met
- Aptitude to deal with people at all levels
It would be beneficial for you to have some of the following:
- Proactive and professional approach to work
- Demonstrable experience communicating effectively with a range of stakeholders
- Flexibility in approach
- Keen to learn and enhance knowledge as part of your role
- Flexibility to work and travel outside of normal working hours when required
If you don't meet all of the criteria above but feel that you could add real value to Hill Dickinson, we encourage you to apply and if successful, we can help you develop along the way.
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Equality, Diversity and Inclusion
Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief.
We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths.
Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background and from all routes to qualification, with both the SRA and CILEx.
Disability Support
We are a Disability Confident employer, which means if there is anything that we can do to make your visit easier, so you are able to perform at your best, please let us know. You can contact the HR team at hrteam@hilldickinson.com should you require any adjustments to the application or interview process.
At Hill Dickinson, we welcome applications from individuals that are looking to return to the law as well as all routes to qualification, with both the SRA and CILEx.
All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks.
Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible.
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