• Reporting directly into the UK Senior HR Manager, providing support across a variety of HR projects, processes, and initiatives.
• Lead the end-to-end onboarding process for new starters, coordinating activities across multiple HR systems and ensuring a smooth employee experience.
• Confidently navigate and maintain multiple HR systems, including Workday and Teamtailor, ensuring employee, recruitment, and organisational data is accurate and up to date.
• Maintain payroll and Learning & Development systems, ensuring employee information is accurate and any changes are processed in a timely manner.
• Proactively identify opportunities for continuous improvement, helping to streamline HR processes, systems, and ways of working.
• Maintain accurate employee records and HR files, ensuring new personnel information and employee changes are reflected across all relevant systems.
• Monitor sickness and absence records, ensuring information is accurately recorded across relevant systems and calendars.
• Support recruitment initiatives and processes through Teamtailor, including maintaining candidate information and supporting recruitment administration.
• Prepare essential HR documentation, including offer letters, employment contracts, and contract variations.
• Manage and maintain UK organisational charts, while providing support to other territories where required.
• Support the HR Manager in delivering key people processes and initiatives that contribute to a high-performance culture.
• Act as a point of contact for employees, responding to HR-related queries and providing guidance on HR processes and systems.
• Provide support across additional ad hoc HR projects and initiatives as required.

HR Systems: Workday | Teamtailor | Payroll Systems | Learning & Development Systems

Key Attributes

• Ability to work independently, while also being comfortable collaborating with others and taking initiative where needed
• A high level of integrity, discretion, and an understanding of the importance of confidentiality
• Strong attention to detail and a thorough, organised approach to work
• Strong interpersonal and communication skills, both written and verbal
• Comfortable using Microsoft Office, particularly Outlook, Excel, and PowerPoint, and HR systems
• A proactive, positive, and enthusiastic approach, with a willingness to learn
• A flexible and solutions-focused approach, with the creativity to think differently and find effective ways to approach challenges
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics.

Diversity and Inclusion

Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, sexual orientation, gender identity, or expression.

We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!