Moore Kingston Smith
HR Coordinator
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Department: HR
Employment Type: Permanent - Full Time
Location: City, London
Compensation: £35,000 - £38,000 / year
Description
The People Team is made up of more than 40 friendly and dedicated colleagues. Together, we support the firm across four key areas: Recruitment & Resourcing, Human Resources, People Analytics, and Talent Development.
This role sits within our six-person HR team. As an HR Coordinator, you will perform a range of regular and ad hoc tasks while acting as a key point of contact for employees across the firm. You will ensure the timely resolution of queries and requests, or where appropriate, direct them to the most suitable person or team.
As part of the People Team at MKS, you will have the opportunity to contribute to innovative projects, developing your project management skills and increasing your visibility across the firm. The role also provides exposure to Employee Relations matters, allowing you to build and broaden your technical HR knowledge.
We are seeking a motivated and capable HR Coordinator who takes a proactive approach, demonstrates excellent attention to detail, and can effectively manage competing priorities in a fast-paced environment.
The HR Coordinator will support the full employee lifecycle, providing operational and administrative HR support across the business. Working closely with another HR Coordinator and the wider HR team, you will play an important role in delivering an efficient and high-quality HR service to employees and managers.
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Key Responsibilities
- Support the full employee lifecycle, providing high-quality HR administration from onboarding through to offboarding.
- Draft employment contracts, offer letters and other employment-related documentation.
- Manage new starter processes, including onboarding, inductions, system setup and compliance checks.
- Conduct Right to Work checks and support visa and sponsorship administration.
- Coordinate employee lifecycle changes, including promotions, salary reviews, transfers and contractual updates.
- Manage leaver processes, including resignation, dismissal and fixed-term contract administration.
- Support payroll activities and act as a first point of contact for payroll-related queries.
- Administer employee benefits, including pensions, benefits renewals and related employee communications.
- Maintain accurate employee records and ensure HR systems and personnel files are kept up to date.
- Produce regular HR reports and management information to support business decision-making.
- Support employee engagement initiatives, recognition programmes and internal communications.
- Contribute to People Team projects and provide administrative support across HR and Employee Relations activities.
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Skills, Knowledge and Expertise
- Solid administrative experience, ideally within a professional services environment;
- Excellent administrative and organisational skills, with the ability to manage multiple tasks simultaneously, prioritise workloads and maintain effective systems and processes;
- Able to work accurately with excellent attention to detail;
- Enjoy working collaboratively as part of a team and building strong working relationships. This role will work closely alongside our existing HR Coordinator, making effective communication and teamwork essential;
- Demonstrate initiative and a proactive approach to improving processes and efficiencies;
- Ability to always maintain a high level of confidentiality, as the role involves handling sensitive information and personal data;
- Professional and approachable, with a positive can-do attitude and the ability to build effective working relationships;
- A confident communicator, able to engage comfortably and credibly with colleagues at all levels, both internally and externally;
- Commercially aware;
- Educated to A-level standard or equivalent;
- IT literate, with strong working knowledge of Microsoft Word, Excel and PowerPoint.
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