International

• Support HR processes for employees working on international projects, including visa coordination and work permits.
• Assist in the management of data for internationally mobile employees, including tax compliance and working with the relevant departments to create a global mobility policy.

Policies & procedures

• Assist in the development, communication and implementation of HR policies and procedures, ensuring alignment with legal requirements.
• Work with the HR Manager to provide guidance to employees and managers on HR policies and best practice.
• Ensure all HR processes are documented and regularly updated.

HR audits and compliance

• Manage and continually undertake internal audits, ensuring all employee data is accurate and up-to-date as well as ensuring HR processes comply with legislation or industry standards.

Data protection

• Handle all employee and personal data in accordance with UK GDPR and Company data protection policies, maintaining confidentiality, security and appropriate retention at all times.
• Ensure personal data held within HR systems is accurate, securely stored and accessible only to authorised employees.

HR projects and initiatives

• Contribute to relevant HR projects including activities such as employee surveys, performance management, audits, salary and bonus reviews, employee engagement programs and initiatives.

Day to day administration support

• Manage the process of issuing day to day letters to employees including completion of probationary period, contract variation letters etc. for HR Manager sign off.
• Support management of HR absence policy such as ensuring self-certifications for absence are completed, occupational health referral forms are completed as required.
• Support any other administration tasks as required such as taking minutes in formal employee meetings.

Culture and engagement

• Help to shape the organisational culture by promoting values and behaviours that reflect the Company’s mission and vision.
• Promote diversity and inclusion within the workplace ensuring policies and procedures support a diverse workforce.
• Create, develop and promote diversity and wellbeing initiatives.

Person Specification

Knowledge & Qualifications

• Ideally degree qualified in a relevant business discipline.
• CIPD qualification is an advantage.
• Familiarity with UK employment laws and HR best practice.
• Highly competent in HR systems and office applications.

Skills

• Excellent communication and interpersonal skills with the ability to build and maintain effective working relationships.
• A proactive and organised approach to working, with the ability to manage multiple tasks and priorities effectively.
• Exceptional attention to detail, ensuring all records, reports and documentation are accurate and up to date.
• A commitment to ongoing HR learning.
• Ability to maintain confidentiality and handle sensitive information.

Experience

• Previous experience in an HR Coordinator or HR administrative role.
• Understanding of payroll and employee benefits administration.
• Awareness and experience in HR processes and best practices.