We are Hiring!

We have an exciting new opportunity at Scope for a HR Coordinator to join our People and Culture team!

The role will be hybrid (approximately 2 days in the Crawley office and 3 days from home) with some travel to Ireland.

We are looking for people who can connect their own personal vision and values into some of what we do at Scope.

Our Vision as a company is to become a leading force in Eyecare, with people at our core.

HR Coordinator

The HR Coordinator reports to the Head of People and Culture and is responsible for ensuring that all recruitment and HR related administrative duties are completed in a timely and accurate manner. They will act as the first point of contact for employee enquiries on recruitment, BambooHR and policies. The HR Coordinator will manage the onboarding process and provide information and assistance throughout the employment lifecycle.

Key Responsibilities

Recruitment, Selection and Onboarding

• Liaise with recruiting manager and HR Partner regarding vacancies, appropriate advertisement channels and selection methods.
• Arrange the placing of advertisements, liaising with recruitment agencies as necessary.
• Process all applications including acknowledging, rejection letters, invitations to interview, setting and arranging interviews.
• Ensure selection panel members are informed and provide documentation as needed, attend interviews as appropriate.
• Ensure that eligibility to work for all employees has been checked and request updates for visas due to expire.
• Be responsible for the onboarding tasks in BambooHR and complete other new starter documentation and processes including payroll updates.

Advice and Guidance

• Answer queries and provide basic practical advice to managers and employees in relation to policies and procedures.
• Assist managers in dealing with basic requests and issues relating to maternity, absence, flexible working applications, parental leave and annual leave.
• Support employees by providing information and assistance throughout the employment lifecycle.
• Use own initiative and considered judgment to answer queries and make suggestions in line with Scope policies and legal framework.
• Research and undertake specific projects and other ad-hoc tasks as directed by the Head of People and Culture.
• Keep up to date with developments in employment legislation, Scope HR policies and human resources best practice to ensure continuous development.
• Support employee relations casework, including disciplinary, grievance and performance related matters.
• Support the HR Partners in preparing employee related letters including leaver letters, reference requests, pay and pension updates.
• Support the HR Partners in producing appropriate contractual documentation and written correspondence in relation to internal transfers, terminations and variations of employment and escalating issues to the Head of People and Culture as appropriate.
• Ensure hard copy filing, electronic filing and archiving is up to date, in line with GDPR requirements.