Summary

The HR Coordinator provides comprehensive administrative, coordination, and operational support to the Eastern Hemisphere HR function, while also delivering executive support to the Vice President, People, Organization & Culture.

The role is responsible for coordinating HR activities across the employee lifecycle, supporting recruitment administration, maintaining HR data integrity within Workday, and ensuring compliance with established HR processes and procedures. The position also provides executive support to the Vice President, People, Organization & Culture, including diary management, travel coordination, meeting administration, and handling confidential business matters.

Working closely with Eastern Hemisphere HR Business Partners, this role helps ensure efficient delivery of HR services, effective coordination of people processes, and a high standard of administrative support.

Duties & Responsibilities

• Provide administrative and coordination support to the Vice President, People, Organization & Culture and the Eastern Hemisphere HR team.
• Manage calendars, meetings, travel arrangements, expenses, and related administrative activities.
• Coordinate leadership meetings, HR meetings, events, and prepare presentations, reports, correspondence, and meeting materials as required.
• Support recruitment activities, including creating requisitions, posting vacancies, scheduling interviews, coordinating candidate communications, pre-employment checks, and onboarding activities.
• Maintain employee records and process HR transactions within Workday, including hires, transfers, promotions, compensation changes, reporting line updates, position changes, and terminations.
• Support HR administration throughout the employee lifecycle, ensuring employee information is accurate, complete, and maintained in accordance with company procedures.
• Assist with organizational changes, workforce administration activities, rehires, and governance processes, including nepotism reviews where required.
• Generate HR reports, workforce data, and people metrics to support HR and business leaders.
• Take minutes and maintain accurate records for interviews, investigations, consultations, disciplinary meetings, grievance meetings, and other formal employee-related meetings.
• Work closely with HR Business Partners to support the delivery of HR processes and employee services across the Eastern Hemisphere.
• Maintain confidentiality when handling sensitive business and employee information.
• Support continuous improvement initiatives, HR projects, and other administrative duties as required.