HR Coordinator

Role Overview

We are looking for an experienced and proactive HR Coordinator to provide first-line HR support across the full employee lifecycle.

Working closely with HR Business Partners and managers, the role will support employee relations, recruitment, onboarding, absence management, performance processes, contractual changes, TUPE activity, and HR projects.

This is a varied generalist position suited to someone looking to build on their existing HR experience and develop towards an HR Advisor role.

The successful candidate will manage straightforward HR matters independently, while recognising when more complex or high-risk cases need to be escalated to the appropriate HR Business Partner.

Key Responsibilities

• Act as a first point of contact for managers and employees, providing guidance on routine HR queries and company policies.
• Manage and prioritise the HR inbox, ensuring queries are responded to or escalated appropriately.
• Support managers with straightforward absence, probation, performance, and conduct matters.
• Coordinate employee relations meetings, including preparing correspondence, arranging meetings, taking notes, and maintaining accurate case records.
• Support incoming and outgoing TUPE transfers, including Employee Liability Information, associated documentation, and maintaining trackers.
• Support redundancy, restructuring, and other organisational change processes.
• Coordinate recruitment, onboarding, and leaver processes, including contracts, pre-employment, and right-to-work checks.
• Prepare employee documentation and process contractual changes, including salary, hours, job title, and location.
• Support monthly payroll by checking and submitting approved employee changes and responding to routine queries.
• Monitor sickness absence, probationary periods, fixed-term contracts, and other key employee dates.
• Support occupational health referrals, family leave, and flexible working processes.
• Maintain accurate HR systems, employee records, and personnel files in line with GDPR requirements.
• Produce regular HR reports and management information and support HR compliance audits.
• Support employee engagement initiatives, policy reviews, and wider HR projects.
• Build effective working relationships with managers, payroll, and operational teams to support the effective delivery of HR services.