Vesta Software Group
HR Coordinator - Pallas Portfolio
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HR Coordinator
Position
The HR Coordinator provides administrative and operational support to the HR Pallas Portfolio team, assisting with recruitment, onboarding, employee records, and HR projects. This role acts as a first point of contact for HR queries, helps ensure compliance with company policies and employment law, and contributes to the smooth running of day-to-day HR operations. This is an excellent opportunity for someone looking to develop their career in HR and gain broad exposure to all aspects of the function.
Key Responsibilities
Recruitment & Onboarding
- Assist with raising job requisitions and creating job profiles
- Schedule interviews and coordinate candidate communications
- Support new hire onboarding, including documentation, induction, and orientation
HR Administration
- Maintain accurate employee records in Workday and personnel files
- Prepare letters, contracts, and other HR documentation
- Support HR reporting and metrics (headcount, turnover, absence, etc.)
- Ensure compliance with HR policies, procedures, and statutory requirements
Employee Relations & Support
- Act as a first point of contact for HR queries from employees
- Provide guidance on HR policies, procedures, and processes
- Assist in organising employee engagement activities
HR Projects & Compliance
- Assist in implementing HR initiatives and projects and employee engagement activities
- Ensure compliance with employment law and company policies
Learning & Development
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- Assist in organizing training sessions and maintaining training records using the LMS
- Support development and learning initiatives within the HR team
General Administrative Support
- Help organise HR meetings and events
- Manage HR inboxes/ticketing system and correspondence
- Provide ad-hoc HR support as required by the team
Required Skills and Capabilities
HR Knowledge & Administrative Skills
- Basic understanding of HR processes, employment law, and HR policies
- Experience or comfort with HR administration (employee records, contracts, documentation)
- Familiarity with Workday and Microsoft Office suite
Communication & Interpersonal Skills
- Strong verbal and written communication skills
- Ability to interact professionally with employees at all levels
- Active listening and ability to respond to employee queries effectively
Organisation & Time Management
- Strong organisational skills and attention to detail
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Accuracy and reliability in handling sensitive employee information
Teamwork & Collaboration
- Willingness to work as part of a team and support colleagues
- Positive attitude and proactive approach to problem-solving
- Flexibility and adaptability to changing priorities
Discretion & Professionalism
- High level of confidentiality and integrity when handling employee data
- Understanding of professional boundaries and HR ethics
Initiative & Learning
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- Eagerness to learn about HR practices and grow within the function
- Ability to take ownership of tasks and follow through with minimal supervision
Business Unit:
Pallas HR
Scheduled Weekly Hours:
37.5
Number of Openings Available:
1
Worker Type:
Regular
Career Site:
More About Jonas Software:
Jonas Software is a leading provider of enterprise management software solutions, serving a wide range of vertical markets including hospitality, healthcare, construction, education, personal care, fitness, leisure, moving and legal services, to name a few. Within these markets, Jonas is comprised of over 65 distinct brands, each a respected leader in its domain.
Jonas’ vision is to be the branded global leader across these verticals and to be recognized by customers and industry stakeholders as the trusted provider of “Software for Life.” We are committed to technology, product innovation, quality, and exceptional customer service.
Jonas Software supports over 60,000 customers in more than 30 countries. We employ over 6,000 skilled professionals, including industry experts and technology specialists. Across our broader network, we support a global workforce of more than 30,000 employees.
Headquartered in Canada, Jonas Software has a global footprint with offices around the world. We’re a 100% owned subsidiary of Constellation Software Inc., based in Toronto, publicly listed on the TSX (CSU.TO), and a member of the S&P/TSX 60 Index.
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