Yokogawa
HR Officer
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Job Description: HR Officer
Are you an organised and detail-oriented HR professional who enjoys coordinating processes, maintaining accurate records, and supporting employees and managers throughout the employee lifecycle?
We are looking for an HR Officer to join our HR team and provide a high level of administrative and operational support across recruitment, onboarding, HR systems, training administration, and general HR activities. This role is ideal for someone who enjoys managing multiple priorities, ensuring compliance, and delivering excellent customer service to internal and external stakeholders.
What You'll Do
Recruitment & Selection
- Manage recruitment administration from vacancy approval through to onboarding.
- Liaise with recruitment agencies, Talent Acquisition team, hiring managers and manage candidate applications.
- Schedule interviews and coordinate interview feedback.
- Issue pre-employment assessments and communicate outcomes to candidates.
- Ensure job adverts and job descriptions are accurate and published appropriately.
- Manage pre-employment screening via ADP Platform, including DBS, employment, education, and right to work checks.
HR Administration
- Maintain employee records and ensure data accuracy within Workday, SAP and other HR systems.
- Prepare employment contracts, offer letters, contract amendments, and employment-related correspondence.
- Process employee lifecycle changes, including starters, leavers, promotions, and organisational updates.
- Monitor probation periods and prepare confirmation documentation.
- Produce routine HR reports and employee data for managers and stakeholders.
- Support payroll administration by ensuring timely and accurate submission of employee information.
Onboarding & Employee Support
- Coordinate onboarding activities for new employees.
- Collect and verify onboarding documentation.
- Arrange and deliver HR induction and where required coordinate meetings with key stakeholders.
- Liaise with IT and departmental managers regarding equipment and system access requirements.
- Act as a first point of contact for HR queries, providing guidance on policies and procedures.
- Support employee engagement initiatives and wellbeing activities.
Training & Compliance Administration
- Maintain training records and competency matrices.
- Coordinate training courses and certification renewals.
- Track mandatory training compliance and provide reminders to employees and managers.
- Assist with internal and external audits by ensuring HR records are maintained accurately.
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General HR Support
- Assist with policy updates and HR communications.
- Support employee relations administration, including meeting invitations, note-taking, and document preparation.
- Support visa and Immigration queries and administration, right to work compliance and Sponsorship.
- Manage apprentices and graduate trainee programmes.
- Support development and maintenance of competency management system.
- Assist with management of Contractors (new hires and contract extensions) and compliance with IR35.
- Contribute to continuous improvement of HR processes and procedures.
- Provide administrative support for HR projects and initiatives.
What We're Looking For
Qualifications
- CIPD Level 3 or Level 5 qualification (or working towards).
- GCSEs (or equivalent) in English and Maths.
Experience
- Previous experience in an HR Administrator, HR Assistant, HR Coordinator, or HR Officer role.
- Experience managing confidential employee information.
- Experience supporting recruitment and onboarding activities.
- Experience using HR systems and Microsoft Office applications.
Skills & Knowledge
- Strong organisational and administrative skills.
- Excellent attention to detail and accuracy.
- Effective verbal and written communication skills.
- Ability to prioritise and manage multiple deadlines.
- Understanding of employment legislation and HR best practice.
- Strong customer service approach and stakeholder management skills.
- Ability to handle sensitive information with discretion and professionalism.
Why Join Us?
Over the past five years, Yokogawa UK has undergone significant transformation and growth, aligning with the global GS2028 strategy to enhance sustainability, digitalisation, and customer value. Joining Yokogawa UK means becoming part of a collaborative and supportive environment where your contribution will directly support our employees and business success.
Package
- Salary: Competitive, dependent upon experience
- Benefits:
- Staff Bonus Scheme
- Pension with up to 12.5% company contribution
- Healthcare benefits package
- 25 days annual leave plus bank holidays
- Additional holiday entitlement based on length of service
- Contract Type: Permanent
- Working Hours: Monday to Thursday 8:30am to 5:00pm, Friday 8:30am to 4:30pm
- Location: Runcorn, Cheshire, with hybrid working available following successful completion of the probationary period and subject to business requirements.
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Background Checks
Due to the nature of our business, all offers of employment will be subject to satisfactory pre-employment screening, including Basic DBS, employment, education, and right to work checks.
Equal Opportunities
Yokogawa is committed to creating an inclusive workplace where everyone is treated fairly and with respect. We welcome applications from all suitably qualified candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
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Not just a job, but a career
Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About the Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
Diverse, Equitable & Inclusive Culture
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
Are you being referred to one of our roles? If so, ask your connection at Yokogawa about our Employee Referral process!
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