Job Description

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy, and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Job Description

We are seeking a Team Administrator to provide administration support to the HR Director and the wider HR team. This is an exciting role to work within the HR function and provide day-to-day support to the team.

Main Duties

• Provide comprehensive administrative support to the HR Director and wider HR team, ensuring the effective management of priorities and deadlines.
• Manage the HR Director's high volume, fast-paced, and confidential email inbox, effectively prioritizing competing demands, tracking actions and deadlines, and ensuring all communications are responded to, escalated, and progressed in a timely manner.
• Coordinate and manage a highly complex diary, including scheduling, prioritizing, rearranging meetings, and liaising with other Executive Assistants and key stakeholders.
• Support the wider HR Management Team by coordinating management meetings, preparing agendas and supporting materials, and tracking actions to ensure key priorities, initiatives, and deadlines are met and delivered successfully.
• Proactively organize appointments, meetings, and key activities, setting reminders, and ensuring all supporting documentation, presentations, and materials are prepared in advance.
• Arrange travel and accommodation and related logistics for the HR Director when required.
• Produce and maintain high-quality presentations, quarterly board packs, and other meeting materials alongside the HR management team, demonstrating strong attention to detail.
• Create and maintain spreadsheets, project trackers, and plans to support HR activities and reporting requirements.
• Monitor and escalate key approvals and decisions in line with corporate governance requirements to ensure business deadlines are met.
• Coordinate and track People Playbook activities and HR workstreams, ensuring milestones and monthly deliverables remain on schedule.
• Liaise and collaborate with the Global HR team, other Regional HR Directors, and stakeholders on global and regional HR initiatives.
• Manage the purchase order and invoice payment process through the finance system, ensuring accurate and timely completion.
• Act as a first point of contact for enquiries, handling queries by telephone, email, and in person in a professional and confidential manner.
• Provide general administrative support, including document preparation, printing, scanning, and record management.
• Build effective working relationships with Business Assistants, Team Administrators, and colleagues across the organization.
• Support the delivery of ad hoc projects, initiatives, and business improvement activities as required.
• Handle sensitive and highly confidential information with discretion and professionalism at all times.
• Undertake travel to the London office up to twice monthly to support the HR Director with operational and strategic HR activities.