Canary Wharf Group
HSW Manager – (Building Safety Act & Fire)
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Department: Health, Safety & Wellbeing
Company: Canary Wharf Management Limited
Reporting to: Senior HSW Manager - BSA & Fire
JOB SUMMARY
Lead the in-occupation Building Safety Act (BSA) and fire safety regime across Canary Wharf Group’s higher-risk residential buildings and mixed-use interfaces. Ensure robust compliance with the Building Safety Act 2022 (Part 4), the Regulatory Reform (Fire Safety) Order 2005 and the Fire Safety (England) Regulations 2022—protecting residents, tenants, visitors and colleagues while safeguarding business operations and assets.
Salary Range: £60,000 - £75,000
Working Pattern: 4 days in the office, 1 day working from home
MAIN RESPONSIBILITIES
Lead the Building Safety Act regime (design → construction → occupation):
- Lead the delivery of Building Safety Cases and Safety Case Reports for each higher-risk building; maintain them and ensure timely submission to the regulator as required.
- Own Gateway readiness for higher-risk buildings: lead preparation and coordination for Gateway 2 (building control approval) and Gateway 3 (completion/occupation) submissions, ensuring evidence is complete and consistent.
- Manage the full Golden Thread of Information for each asset: establish a secure digital single source of truth that is accurate, accessible and version-controlled, from planning through occupation and then ongoing.
- Oversee the procurement/selection of contractors required for Building Safety Act compliance whilst ensuring that suitable and sufficient structural risk assessments are in place that will meet BSR expectations.
- Support the Principal Accountable Person (PAP) in registration and in maintaining Key Building Information (KBI) and other statutory data sets.
- Establish and operate the Mandatory Occurrence Reporting (MOR) system for occupied buildings; triage safety occurrences and coordinate timely notices/reports and corrective actions.
- Maintain an effective resident engagement strategy and a transparent building safety complaints system; ensure insights inform the Safety Case and improvement plans.
- Act as the operational liaison with the Building Safety Regulator (BSR) for occupied buildings (inspections, information requests, Building Assessment Certificate readiness).
Fire safety management (FSO & Fire Safety (England) Regulations 2022):
- Support Responsible Person duties under the Fire Safety Order, including suitable and sufficient fire risk assessments and recording of significant findings.
- Deliver high rise requirements: maintain a secure information box with orientation plan and RP contact details; provide electronic floor/building plans and external wall information to the local Fire and Rescue Service; ensure compliant wayfinding signage.
- Oversee monthly checks of lifts for firefighters, evacuation lifts and essential firefighting equipment, with prompt notifications to the Fire and Rescue Service where outages exceed 24 hours.
- Manage quarterly checks of common area fire doors and annual checks of flat entrance doors (where applicable) and ensure resident fire safety instructions and fire door information are issued and updated.
- Commission/oversee Fire Risk Appraisals of External Walls (PAS 9980) by competent specialists; integrate outcomes into Safety Case, FRA and action plans.
- Manage the Fire Duty Officer (FDO) contract, including managing the FDO supervisor and officers to ensure continued compliance and mitigation of risks.
Construction assurance & advisory (BSA–CDM interface):
- Advise project teams and clients on Building Safety Act obligations, change-control and competence, and how these affect design development, procurement and construction sequencing.
- Provide authoritative advice on CDM Regulations where they interface with the BSA—covering roles, coordination, risk management and construction-phase information.
- Undertake pre-, during- and post-works site inspections to verify that RAMS, permits and agreed controls are in place and effective; challenge unsafe practices and stop work where necessary.
- Verify that Principal Designer, Principal Contractor, designers and contractors are meeting their statutory duties; support readiness of as-built evidence for Gateway and handover.
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Assurance, audit & incident learning:
- Plan and deliver an annual audit and inspection programme covering Safety Case evidence, Golden Thread completeness, statutory records, FRAs/FRAEWs, contractor controls and site standards. This includes ongoing assurance post occupation.
- Lead or support incident and near-miss investigations; analyse trends and drive corrective and preventive actions; escalate serious events promptly.
- Provide timely incident and risk information to insurers and support risk-engineering surveys.
Data governance & reporting:
- Own the master data environment for building safety and ensure it is audit-ready, secure and compliant with data protection requirements.
- Oversee transparent, structured reporting to clients and senior stakeholders, including compliance dashboards, milestone progress, emerging risks and readiness status across the BSA lifecycle.
- Align policies, procedures and templates with CWG’s Integrated Management System and maintain conformance with relevant ISO standards (e.g., ISO 45001, ISO 9001).
Budgets:
- Ensure budgets set are appropriately and then continually manage to maintain BSA & Fire compliance. This includes but not limited to FRAEW, Compartmentation, structural, Fire Risk Assessment, BSA/Fire Software and training of staff.
Stakeholder & regulator engagement:
- Maintain strong client and resident relationships through regular engagement, briefings and clear progress reporting.
- Liaise with the Building Safety Regulator, Fire and Rescue Services, local authorities, insurers and other stakeholders; coordinate responses and site activities (visits, inspections, exercises).
- Coordinate across CWG businesses to ensure consistent standards across residential, retail and mixed-use interfaces; contribute to weekday incident response rota as required.
- Maintain strong internal stakeholder relationship including, but not limited to, Principle Accountable Person, Responsible Persons, Building Managers, Operations Managers, Design Managers etc.
Training, competence & culture:
- Develop and deliver targeted training for staff, contractors, tenants and residents (e.g., emergency procedures, fire door awareness, external wall controls, MOR).
- Maintain relevant professional memberships and CPD; champion competence requirements for roles delivering BSA/FSO duties.
PERSON SPECIFICATION
Essential:
- NEBOSH General Certificate (or equivalent).
- Fire safety qualification (e.g., L4/L5 Fire Safety) and/or IFE affiliation; FRA competency desirable.
- Membership of a relevant professional body (e.g., IOSH, IFSM, IIRSM, FPA).
- Working towards a Level 6 relevant H&S Diploma.
- 5+ years’ experience across health & safety and/or fire safety, including residential context and corporate environments; proven stakeholder leadership.
- Working knowledge of the Building Safety Act (occupied HRBs), Fire Safety Order and Fire Safety (England) Regulations 2022.
- Strong audit, investigation and report-writing capability; able to manage multiple complex projects and deadlines.
- Excellent communication skills with the ability to challenge constructively and drive improvement.
- Digital fluency for document control, data analysis and Golden Thread platforms.
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Desirable:
- NEBOSH Diploma
- Fire safety diploma qualification.
- Building Safety diploma qualification.
- Chartered Membership of a relevant professional body (e.g IOSH, IFSM, IIRSM, IFE, FPA, CIOB).
- Experience preparing/assuring Safety Case Reports, managing MOR systems and coordinating Gateway evidence.
- Experience commissioning/managing PAS 9980 FRAEWs and integrating outcomes into FRAs and improvement programmes.
HEALTH SAFETY AND WELFARE RESPONSIBILITIES
All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual.
ENVIRONMENTAL, SOCIAL & GOVERNANCE (ESG) RESPONSIBILITIES
Recognising the centrality of ESG principles within our organisation, we have developed a comprehensive ESG Strategy. It is imperative that all staff members understand and adopt this strategy into their respective roles. This includes adhering to environmental regulations, minimising waste, supporting nature within our urban environment, and facilitating positive change for those in need within our community and utilising our volunteering.
QUALITY MANAGEMENT RESPONSIBILITIES
In line with the latest ISO 9001 requirements and our dedication to quality management, all staff are mandated to comply with system requirements as detailed within the Company Quality Manual & Policies. Additionally, it's vital to ensure the effective implementation of all Procedures, Plans, and Forms within our Electronic Document Management Systems (EDMS) to meet the ISO 9001: Quality Management Standard.
COMPANY VALUES
-
Commit to Excellence
Act with integrity and deliver high performance
Put our customers at the heart of what we do
Resolve issues by providing high quality solutions -
Foster Collaboration
Find opportunities to collaborate with others across the business to achieve shared goals
Encourage inclusive networks and treat others with respect and fairness
Use knowledge to work effectively with suppliers / contractors to meet shared goals -
Encourage Engagement
Confident in making decisions appropriate to the role
Learn from mistakes and listen to constructive feedback to improve performance
Prioritise safety and actively support community, wellbeing and sustainability programmes -
Take Ownership
Take pride in delivering high quality service which exceeds expectations
Committed to opportunities for self-development
Take responsibility for my own performance and look for ways to improve -
Embrace Innovation
Embrace change and innovation
Proactively suggest ways to improve our business and encourage others to share ideas
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