Human Resources Administrator

Location: Ipswich Office

Hours: Full-time Monday–Friday

The Role

We are seeking an organised and proactive HR Advisor to support the Head of HR with HR administration and the implementation of HR processes across the Firm.

Core Responsibilities

• Lead on the design and delivery of the Firm’s induction, ensuring the process is regularly reviewed and updated in line with business and legal requirements
• Working with the Head of HR, take responsibility for the design and implementation of the firm’s annual calendar of wellbeing events, ensuring all events are appropriately communicated to all employees and implemented professionally
• Ensure all mandatory training is completed during probationary periods and that probation assessments are properly recorded within the HR system
• Ensure that performance concerns highlighted during probationary periods are promptly brought to the attention of the Head of HR
• Lead on the implementation of all mandatory training courses to ensure they are current, effective and made accessible to remote workers wherever possible
• Provide regular reporting to demonstrate the Firm’s compliance with training
• Support the Head of HR with the Personal Development Plan process across the Firm, attending and supporting at meetings as required.
• Support managers and highlighted high performers to develop their own personal development/career plans
• Support the Head of HR by identifying learning actions highlighted during the annual PDR process and make recommendation for budgetary spend to address these actions
• Support the Head of HR with administration associated with recruitment processes, liaising with recruitment agencies as required
• Undertake initial screening of applicants for recruitment processes
• Contribute to specified recruitment, through attendance and contribution in the interview process and through the provision of advice and guidance to managers
• Take responsibility for the co-ordination of work experience placements ensuring opportunities are offered in line with agreed strategy and placements are spread across the business.
• Working with the Health & Safety Advisor ensure that all appropriate risk assessments are completed for work experience students and relevant H&S training is provided during their stay.
• Ensure all work experience students complete feedback forms at the end of their placement allowing for ongoing improvements to be made to the experience
• Ensure that all training and development is recorded on the SageHR system and is easily reported upon
• Take responsibility for providing the required reporting for to the External Compliance Manager for the annual audit process
• Contribute to the annual audit process as required
• Attend and support at agreed external careers and training events on behalf of the Firm
• Maintain the highest level of confidentiality at all times, understanding that the role sits within the HR department and will have access to confidential information
• Ensure that all Learning and Development information is held in accordance with GDPR requirements and is destroyed in accordance with the agreed retention schedule.